Federal Contracts Coordinator (Remote or Hybrid)

Federal Contracts Coordinator (Remote or Hybrid)

Office of Sponsored Programs – Pennsylvania-Pittsburgh – (24006976)

The Office of Sponsored Programs (OSP) Federal Contracts Team is seeking a qualified Contracts Coordinator. The Contracts Coordinator will be responsible for taking the lead customer service role for the Federal Contracts Team. Duties include reviewing and triaging incoming and outgoing email correspondence from/to government agencies, educational institutions, companies, faculty researchers, and administrators, using internal electronic systems to document actions, set up agreements, check compliance and review internal documents. The position also includes monitoring and routing email for the team, as well as typing correspondences.

The candidate will be proficient in using computer software, such as Outlook, Microsoft Teams, Zoom, PowerPoint, Excel, and other internal electronic systems and shared databases. Strong customer service and organizational skills are required, along with professionalism, tact, discretion, and initiative.

The Office of Sponsored Programs (osp.pitt.edu) is a mission-driven central office that values a team-oriented culture and actively encourages internal career advancement. OSP partners with faculty and staff to support the University’s $1B annual research enterprise. For more information on the University of Pittsburgh’s research accomplishments, watch the video Convergence at this link: https://pittresearchannualreport.com/.

This position is available as 100% remote or hybrid, depending on the candidate’s preference. Candidates must submit both a cover letter and a resume to be considered for this opportunity.

Job Summary

Coordinates the internal processing of communications, transaction requests, and sponsor requests and handles correspondence with internal and external contacts. Advises on the preparation and submission of sponsored project actions. Reviews documents and refers more complex requests to senior leadership. Assists with prioritizing and organizing work.

Essential Functions Manages email inbox for team. Answers office phone. Documents actions taken in internal electronic systems. Reviews information for compliance and completion. Liaises with faculty, staff, government agencies, and external research partners.

Physical Effort This position is primarily sedentary. All work is done electronically, and meetings are virtual.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Sponsored Programs Coordinator I

Job Family Research

Job Sub-Family Grants & Contracts

Campus Pittsburgh

Minimum Education Level Required Bachelor’s Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday – Friday 8:30-5:00

Work Arrangement Remote: Teams working from different locations (off-campus).

Hiring Range $35,000-$45,000 annual

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume, Cover Letter

Optional Documents Not Applicable

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