Finance and Administration Assistant

IUCN is a Membership Union uniquely composed of both government and civil society organizations. It provides public, private and non-governmental organizations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. IUCN Sri Lanka’s programs support sustainable natural resource management initiatives of Members and Partners.

To support effective project delivery in terms of efficient and effective management of financial resources, procurement activities, donor reporting, bookkeeping and audit support, IUCN seeks a suitable candidate for the position of Finance & Administration Assistant. H/She will be locally recruited and be part of the IUCN corporate team.

Job Description:

Key Responsibilities:

• The Finance & Administration Assistant will ensure that proper systems are established and maintained to facilitate project management, procurement, donor reporting and fund management in an efficient, effective and accountable manner. Ensure that transactions recorded are in accordance with accepted accounting principles and IUCN policies and procedures and provide the basis for efficient financial management and information system.

Specific Duties:

Financial management and accounting:

• Review expense claims ensuring completeness of supporting documents and posting them to the ERP system and follow up with staff to clear pending settlements.
• Process staff-related payments such as travel advances, medical reimbursements etc.
• Ensure that all financial transactions are made in accordance with IUCN regulations and procedures and donor guidelines.
• Assist in arranging vendor payments ensuring completeness of supporting documents
• Prepare donor financial reports
• Assist in month-end accounts closing activities
• Record the expenses of implementing partners in the ERP system
• Provide necessary financial information for project management, audits and evaluations

Administration:

• Assist in procuring goods and services in collaboration with the Administration Officer and Project Managers according to the applicable guidelines
• Handle logistical arrangements for workshops and other meetings.
• Prepare monthly OT reports and process for payments through Administration Officer
• Update assets register in consultation with Administration Officer
• 13. Maintain the records pertaining to fleet of vehicles and ensure timely renewal of license, insurance, and repairs and services are done on time.
• 14. Carry out any other responsibilities entrusted by the supervisor

Requirements:

• Attention to detail is required
• High level of personal integrity

Education:

• A University Degree in a relevant discipline is required. Qualification from a recognized accounting body (at least Intermediate Level) will be considered with an additional 2 years of experience, in lieu of a Degree.

Experience:

• Have overall experience of 2-4 years and two years of which should be at a similar position in a reputed firm – experience of an INGO is preferred.
• Have a high level of computer skills and hands-on experience in the use of accounting software/ERP system

Languages Other:

• Excellent language skills in English and Sinhala (writing, speaking and reading) and a working knowledge of Tamil would be an advantage

Source: https://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=11266&lang=en