Finance Assistant,

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Description

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The Finance Assistant is a financial administration role in terms of ensuring total compliance with IUCN policies. The overall objective of this position is to provide effective support to the Mozambique Country office (MCO) Finance department in an effective, transparent and legally appropriate manner in conformity with IUCN -ESARO policies and best practice and standards.

Responsibilities

• Handle petty cash disbursement and prepare documents for replenishment.
• Receiving and validating petty cash accountabilities
• Receipting, banking and ensuring a regular monitoring of bank balances updating your supervisor on the same
• Arrange for cash withdrawals based on duly approved requisitions and travel advances
• Preparation of payments by ensuring all the supporting documents are attached and uploading payments in banking system in readiness for release by designated signatories
• Attaching to payment folder and sharing proof of payments to the respective parties
• Maintain finance registry by ensuring that all accounting documents are filed according to the established standards
• Preparation of PAYE returns monthly through i-tax system including withholding taxes
• Submission of all statutory deductions and payroll deductions on time
• Assist with data capture into the accounting system – regular suppliers such as utilities costs
• Prepare expense claims for workshop participants paid directly to them
• Prepare for physical fixed assets count bi-annually in June and November
• Maintain vehicle mileage records for all vehicles & reconcile credit card fuel purchases.
• Prepare all staff account reconciliations every month, distribute to staff and answer any concerns raised.
• Review documentation for expense claims submitted to ensure they are well supported
• Ensure the IC outbox for Mozambique is cross charged on a weekly basis.
• Perform any other duties as may be assigned from time to time.

Education:

An Accounting degree and/or Progress towards attaining professional accounting qualifications.

Work Experience:

At least 1-year relevant work experience with a recognized organisation especially international development agency.

Languages:

Good verbal and written communication skills in Portuguese and English.

Source: https://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=11386&lang=en

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