Finance Coordinator

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Description

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The budgeting and reporting coordinator assists the Deputy Director for Finance (DDF) by managing the day-to-day operations of the budgeting and reporting unit.

Responsibilities

• Specific responsibilities within each functional area are as follows:
• Budget Management and Logistics:
• Prepare and deliver timely monthly, quarterly, and ad hoc budget reports as required by the DDF.
• Ensure the accurate preparation and timely loading of budgets into IRC’s financial system, Integra, including setting up donor D-codes.
• Support the coordination and consolidation of budget submissions for proposals, realignments, and modifications.
• Draft donor financial reports for review by the DDF, ensuring accuracy and compliance with donor requirements.
• Analyze budget performance against actual results to identify compliance risks or accounting issues.
• Allocate donor portfolio responsibilities among team members to ensure efficient coverage and risk mitigation.
• Prepare detailed, donor-compliant budgets in Integra to facilitate seamless financial reporting directly from the system.
• Review grant expenditure to identify potential underspending, overspending, or misallocations and recommend corrective measures.
• Coordinate with Regional Finance team to complete required review process before submission of donor facing reports.
• Supervise or perform reconciliation of grant-specific balance sheet accounts, ensuring accuracy and timely resolution of discrepancies.
• Conduct detailed monthly analyses of receivables and payables to ensure alignment with balance sheet accounts.
• Support DDF in ensuring the implementation and maintenance of robust internal control systems across all financial operations. Assist in developing and enforcing policies and procedures to minimize risks.
• Assist the DDF in preparing for and coordinating internal and external audits. Ensure that all audit recommendations are implemented promptly.
• Monitor and ensure compliance with IRC’s financial policies, donor requirements, and local regulations. Provide regular updates to the DDF on compliance issues.
• Develop record keeping system offline and online which is efficient and in line with IRC guidelines.
• Monitor the effectiveness of the field office financial records and therefore identify potential risk areas and to recommend solutions.
• Monitor the effectiveness of internal controls, identifying gaps, and recommending corrective actions. Support in all internal and external audits.

Education:

Bachelor’s degree in finance, Accounting or any related field, preferred MBA Finance, ACCA/ACMA.

Work Experience:

• At least 8 years of experience, 3 of them in a managerial level.
• NGOs/INGOs budgeting and reporting experience is required.
• Previous experience in an emergency or conflict-afflicted setting is required.

Languages:

English is required, while Arabic is desired.

Source: https://reliefweb.int/job/4153405/finance-coordinator-budgeting-and-reporting

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