Financial Aid and Admissions Administrator

Financial Aid and Admissions Administrator

Med-Office of the Dean – Pennsylvania-Pittsburgh – (25001153)

The Admissions and Financial Aid Office is responsible for administering all financial aid and admission for the Doctor of Medicine degree. Information on how to apply to medical school, required courses, as well as admission and financial aid deadlines can be found on this site.

Job Summary

Analyzes applicant financial aid information, selects candidates, and determines awarded financial aid. Assists in financial aid policy preparation and in applications for government loan program federal funds. Conducts applicant interviews and administers assigned financial aid programs. Coordinates the admissions process for applicants to include active correspondence with and visit logistics for prospective students. Participates in recruitment activities and projects.

Essential Functions Financial Aid Responsibilities include, but are not limited to, counseling students on financial aid opportunities/programs and the SOM policies and procedures governing financial aid; and assisting in the awarding and processing of federal, state, University grants, and institutional and federal loans and for financial literacy programs coordinated with the Curriculum Committee of the School of Medicine. The candidate will be responsible for reviewing the accuracy of financial aid applications (verification) and assisting with financial planning workshops for students (such as loan counseling and budgeting/debt management sessions). In addition, the candidate will assist in the creation/maintenance of policy/procedure handbook for the department, financial aid publications, and web information. This candidate will serve as the primary contact for outside scholarships and will be responsible for posting and communicating scholarship opportunities to students and applicants. Admissions responsibilities will include, but not limited to, conducting informational sessions to prospective students during interview days and recruiting events; reviewing applications for potential interviews; preparing application summaries for the admissions committee; leading the team-based exercise during interview days; and maintaining the website and social media presence for the department. The person holding this position will coordinate all components of the medical student tour guide program. This includes but is not limited to training tour guides and scheduling tours. The position also requires periodic travel, some of which will have overnight stays and may occasionally require attendance at school events in the evenings and on weekends

Physical Effort The essential functions of the position are communications, and the incumbent must be able to use the telephone and computer. Normal business office, generally sedentary activities. Must also have the ability to stand for long periods of time and have the ability to travel.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Financial Aid & Admissions Counselor

Job Family Academic & Student Services

Job Sub-Family Student Financial Services

Campus Pittsburgh

Minimum Education Level Required Bachelor’s Degree

Minimum Years of Experience Required 2

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday – Friday, 8:00 a.m. – 4:00 p.m. *a hybrid work arrangement is available after successful completion of provisional period: 3 days onsite and 2 days remote **Must be within commuting distance of the university to be considered

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range Between $17.74 to $22.17 per hour

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume, Cover Letter

Optional Documents Not Applicable

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