Fire Business Support Specialist

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support many industries worldwide. You will have the opportunity to develop yourself through meaningful service work and learning opportunities. We strive to provide our employees with experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of theJohnson Controlsfamily and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away!

What we offer

• Competitive Hourly Rates

• Paid vacation/holidays/sick time

• Comprehensive benefits package including 401K, medical, dental, and vision care -Available day one

• Encouraging and collaborative team environment

• Dedication to safety through our Zero Harm policy

• Check us out!:https://youtu.be/pdZMNrDJviY

Responsibilities include but are not limited to the following day-to-day general office duties:

• Assists Regional Business Administration Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.

• Perform timesheet data entry in the Time Entry system. Submit manual overrides to Payroll weekly, as needed. Track vacation, sick, and floating holiday usage.

• Review Kronos Exception Report weekly and correct errors prior to feed into Time Entry.

• Maintain electronic file storage of timesheets on the Area/Regional Shared Drive.

• Setup correct prevailing wage rate for SRs when required in the PWS system weekly.

• Send Certified Payroll Reports and Statements of Compliance to customers weekly, for service. File electronically in the designated compliance portal or with the State weekly, and as required.

• Submit PW restitution requests to designated compliance analyst for processing.

• Manage Accounts Payable invoice queue in Basware Alusta. Coordinate PO receipts, and new or adjusted POs with ICS or PC/PM for timely invoice processing in order to meet established KPIs.

• Review ACE Accrued Receipts report monthly and submit adjustments to Fire Service Manager for approval.

• Perform invoice research of monthly statements received from suppliers, as well as invoices processed against a PO when needed. Respond to invoice and payment inquiries from suppliers.

• Complete and submit manual check requests for immediate payments not processed through Basware Alusta.

• Complete and submit out of cycle payment requests via the EGPR tool.

• Assist local requesters with new supplier setups and manage the process. Perform supplier updates and changes as needed.

• Follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.

• Act as district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team.

• Maintain and replenish office supplies as needed.

• Route incoming calls and distribute incoming mail (if onsite and local).

• Perform other duties as directed by RBAM.

Required:

• High School Diploma

• Must have a strong understanding of what prevailing wage and certified payroll is in the state of New York. It is an absolute requirement for the job in this state.

• Strong attention to detail and excellent organizational skills.

• Must be proficient in MS Excel and Word.

• Must have the ability to multi-task in a fast paced and deadline driven environment.

• Excellent written and verbal communication skills.

• Ability to prioritize projects and strong problem-solving skills.

• Good research skills and attention to detail.

Preferred:

• 3-5 years experience working in the construction industry.

• 2-year degree, or equivalent combination of education and experience

HIRING HOURLY RANGE: $25.96-36.06 (Hourly rate to be determined by the education, experience,knowledge, skills, and abilities of the applicant, internal equity, and alignment with marketdata.) This position includes a competitive benefits package. The posted salary range reflectsthe target compensation for this role. However, we recognize that exceptional candidatesmay bring unique skills and experiences that exceed the typical profile. If you believe yourbackground warrants consideration beyond the stated range, we encourage you to apply. Tosupport an efficient and fair hiring process, we may use technology assisted tools, includingartificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions areultimately made by human reviewers. For details, please visit the About Us tab on theJohnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us