JOB DESCRIPTION

To be considered for this position, please submit your CV/resume and a cover letter by September 19, 2025.

ABOUT THE OPPORTUNITY

The Ford Foundation’s Knowledge and Information Management (KIM) Department seeks an Associate to provide functional and administrative support. The KIM team oversees the foundation’s historical and business records and information assets so they can be leveraged to enhance operational efficiency, mitigate risk, and support decision-making today and in the future. The Associate will provide support to departmental efforts that facilitate access to information across foundation repositories and work environments; ensure that records and information are treated as foundation-wide assets; and promote and support best practices in managing information, knowledge, records, and archives.

Reporting to the Associate Director of Global Knowledge and Information Services, the Associate will collaborate with teams across the foundation to understand information flow, identify key information assets, develop workflows, policies, and procedures for managing these assets throughout their life cycles, and define system requirements for storing and referencing foundation information assets.

 

HOW YOU WILL CONTRIBUTE

• Design and coordinate departmental outreach, training, and communications to promote best practices in knowledge, records, and information management.
• Support staff research and reference requests using internal and archival resources, and identify, evaluate, and implement new information resources.
• Develop and facilitate the sharing of institutional information through internal communications and learning events, highlighting the foundation’s historical work.
• Develop tools and processes for capturing and organizing learning artifacts and historical documentation.
• Implement procedures for evaluating, categorizing, tagging, processing, and storing electronic documents and data in compliance with foundation records management policies.
• Assist with ongoing and special processing and quality control projects for print and digital collections.
• Stay current on new technologies, standards, and practices in records, information, and knowledge management.
• Monitor, analyze, and report on resource usage to ensure relevance and identify redundancies or gaps. Integrate information resources into an intranet environment for greater accessibility and utilization.
• Provide logistical and administrative support for team events, meetings, and information management-related staff training and demos.
• Assist with presentation and communications activities, including the preparation of materials like spreadsheets and presentations.
• Input contracts and invoices into the electronic payment system and assist with tracking and maintaining vendor contacts.

WHAT YOU WILL NEED

• Minimum of 2+ years of experience supporting specialists in a fast-paced environment (additional relevant work experience may be used to meet the education requirement)
• High degree of skill in using productivity tools, including Google/Microsoft Office Suites, presentation slides, project management, and calendaring
• Demonstrated proficiency in using database applications, online resources, and tools for information retrieval and data entry
• Excellent oral and written communication skills; ability to manage communications tactfully and professionally with a high attention to detail and accuracy
• Ability to self-manage, prioritize work assignments across departments, manage multiple deadlines, and represent the unit and the foundation in any given environment
• Excellent, flexible, and proactive planning skills, organizational skills, and attention to detail
• Proven ability to problem-solve and follow up appropriately on process and procedural issues
• Demonstrated ability to work successfully in a multi-faceted, team-oriented environment with shared responsibility and accountability
• Ability to contribute to a positive, productive, open, and supportive environment that motivates everyone to perform at their best
• Ways of working and engaging that aligns with the foundation’s mission, core values, and commitment to creating a culture of excellence
• Baccalaureate degree in a related field or relevant and equivalent experience

PHYSICAL DEMANDS 

This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery, and a copy machine/printer.

The Ford Foundation is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact [email protected].

SALARY: The Ford Foundation is committed to practicing salary transparency. The minimum starting salary for this position is $90,000 and the maximum is $95,000. It is not typical for an individual to be hired at or near the top of this range. The final offer is determined by a candidate’s relevant experience and our commitment to internal equity. We review global compensation on a regular basis to ensure market competitiveness and equity. The hiring range for this position has been carefully crafted in alignment with the market.

LOCATION: This position is based in the foundation’s New York office. We operate in a hybrid model and require staff to be in the office three days per week.

EMPLOYMENT TYPE: This is a permanent position.

WORK AUTHORIZATION: This position is not eligible for employment visa sponsorship now or in the future. All candidates must be legally authorized to work in the United States.

APPLICATION INSTRUCTIONS: To be considered for this position, please submit your CV/resume and a cover letter by September 19, 2025.

WORKING AT FORD

• Commitment to creating a culture where everyone feels respected
• A hybrid working model and flexible work arrangement policies offer colleagues the opportunity to engage in meaningful ways and the space to maintain a healthy work-life balance
• Professional development and ample opportunities to build your expertise and expand your network
• Comprehensive benefits package designed for your well-being and work-life needs, including medical, dental, and vision benefits effective on your first day
• Generous time off, including personal, vacation, sick, extended holiday time off, and wellness days
• Generous parental leave policy, including birth, surrogacy, adoptive, foster parents, and resources for backup child and elder care that support our colleagues’ ability to attend to family responsibilities
• Comprehensive retirement benefits options (with employee and employer contributions of up to 13%), allowing you to invest in your financial future with confidence

Learn more about what it’s like to work at the Ford Foundation.  

Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.