Front Desk Administrative Assistant

Job Locations

US-CA-Irvine

Receive and screen telephone calls and visitors
• Answer routine questions or direct them to the appropriate personnel
• Receive, open and distribute mail daily
• Assist and support department personnel
• Maintain Conference Room calendars
• Perform miscellaneous support functions as assigned
• Place and regulate online office supply orders
• Coordinate guest Wi-Fi accounts
• Receive and direct catering to correlated meetings/parties
• Manage file room organization
• Maintain facilities and office areas
• Facilitate communication with current facility vendors
• Track and code monthly AMEX receipts for reconciliation
• Monitor parking validations and log
• Generate daily outgoing Federal Express shipping labels
• Federal Express Invoice reconciliation and shipment tracking

• Moderate proficiency with MS Word, MS Excel, MS Power Point
• Excellent phone skills
• Basic understanding of business services functions
• Knowledge of related computer applications

• Must be highly motivated individual with high level of initiative and an attitude of willingness
• Must be team player willing to assist others at all levels of the organization
• Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships
• Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team
• Strong attention to detail
• Ability to communicate effectively on a one-on-one basis or in group setting
• Ability to exercise strict confidentiality

Insight Capital Solutions is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, status as a Veteran or other protected classification.

Insight Investments

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