Front Office Specialist

Design a career and build your future… Because it matters!

Front Office Specialist

McMillen, Inc. is seeking an organized and detail-oriented Front Office Specialist to join our team on a full-time basis. The ideal candidate will provide essential front desk services, administrative support, and coordination of various office-related tasks. Office hours can vary depending on business needs, typically ranging between 8:30 AM and 5:00 pm from Monday – Friday.

Who we are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don’t look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they’re proud of.

We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States, Canada, Europe, and beyond, we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality.

Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Answer and direct incoming phone calls to the appropriate parties.
• Maintain a clean and organized reception area.
• Assist with general office administrative tasks, such as filing, photocopying, and scanning.
• Manage incoming and outgoing correspondence, including mail and email.
• Coordinate travel arrangements for employees, including flights, accommodations, and car rentals as needed.
• Monitor and maintain office supply inventory.
• Place orders for office supplies and ensure timely delivery.
• Handle incoming and outgoing shipments, ensuring proper documentation and tracking.
• Receive and document new equipment deliveries.
• Notify relevant team members about received items.

Qualifications:

• 2 years of administrative experience within a professional office setting.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual in English and Spanish is a plus.
• Excellent communication and interpersonal skills.
• Ability to work independently and adapt to a flexible schedule.

Compensation Package:

• Pay Range: $20.40/hr – $25.50/hr (DOE)
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please.