FSL and ER Projects Assistant

Job Title: FSL and ER Projects Assistant -2627

Job code: VI-HR-REC 2627

Workplace: National -Idleb Based with frequent travel to the field – TBC

Last date for receiving applications: 01.04.2025

Job Purpose

The role involves providing comprehensive support for Food Security and Early Recovery projects, including planning, implementation, and evaluation to align with organizational goals. The assistant will collaborate with community organizations to enhance participation and facilitate social cohesion and resilience training. Responsibilities also include assessing capacity-building needs of community partners, managing data entry and documentation processes, ensuring data accuracy, and maintaining compliance with data integrity policies. Additionally, the assistant will respond to information requests and contribute to effective communication regarding data management challenges. The Projects Assistant will report to the FSL and ER Projects Manager.

Key Responsibilities

Project Support:

• Assist in the planning, implementation, and evaluation of FSL and ER projects to ensure alignment with organizational goals.

• Support project budget management and monitor work plans for effective resource allocation.

• Help facilitate the timely execution of activities related to food security, livelihoods, and early recovery.

  Community Engagement:

• Collaborate with community-based organizations, youth groups, and local stakeholders to enhance community participation.

• Assist in organizing training sessions on social cohesion and community resilience for team members and local stakeholders.

  Capacity Building:

• Support the assessment of capacity-building needs for Community-Based Organizations and assist in developing training programs.

• Provide support and guidance to community partners to enhance their skills.

  Strategic Development:

• Collaborate with team members to integrate best practices in community resilience into project activities.

  Data Management:

• Prepare, compile, and sort documents for data entry.

• Verify and correct data as necessary; obtain additional information for incomplete documents.

  Data Entry:

• Enter data from source documents into prescribed computer databases, fields, and forms.

• Transcribe information into required electronic formats.

• Scan documents into the document management system or database.

  Quality Control:

• Review completed work for accuracy and ensure compliance with data integrity and security policies.

• Maintain records of activities and tasks in logbooks.

  Support and Communication:

• Respond to requests for information and provide access to relevant files.

• Print information as needed and support timely information sharing regarding data management challenges.

  Others:

• Commitment to the path and values of the Violet (Faith in youth and volunteers, Integrity, and honesty, sacrifice and altruism, teamwork and team spirit, innovation and creativity, elegance handling and beneficiary dignity, responsiveness and initiative).

• Respect and apply all the PSEA and child protection principles, and show high commitment to report any PSEA & CP action.…etc.

• Commitment to implementing policies by taking them into account when planning and designing activities, as well as when receiving complaints or noticing issues related to this matter, and fulfilling their obligation to report them directly through designated channels or directly to senior management. Raising awareness among designated staff about the child protection policy and the protection from sexual exploitation and abuse, as well as the reporting mechanisms and how to handle them.

Note: the above-mentioned key responsibilities / accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart.

Qualification (Education/Work Experience)

Essential:

• Bachelor’s degree in Social Sciences, Development Studies, Business, Agriculture, Economics, or a related field;
• Minimum of 2 years of relevant experience in program management, with a focus on food security, livelihoods, and early recovery in humanitarian or development contexts.
• Good understanding of community resilience principles and methodologies.
• Familiarity with the local context and challenges faced by communities in Syria.
• Fluency in English and Arabic.

Desirable:

• Other relevant professional / management certifications would be an advantage.
• Entry level project management experience in humanitarian or development contexts.
• Previous team management experience, including training and capacity building.

Core & Managerial Competencies &Technical

Core Competencies:

• Communication
• Planning and Organizing
• Commitment to Continuous Learning
• Stakeholders Orientation
• Accountability
• Technological Awareness

Supervisor/Managerial Competencies:

• Vision
• Leadership
• Empowering Others
• Building Trust
• Managing Performance
• Judgment/Decision-making

Technical Competencies:

• Computer skills (Microsoft Word, Excel, PowerPoint, Outlook).
• Creative problem solver who thrives when presented with a challenge.
• Knowledge of FSL best practices and standards.
• Knowledge of Early Recovery Practices and Policies.
• Proficiency in Program management tools and Methodologies.
• Donor Engagement
• Multi-tasking
• Strong Attention to Details
• Technological Awareness
• Work Under Pressure.

Child Protection Policy

Child abuse is unacceptable to Violet, which recognizes its responsibility to protect children from harm in all areas of its work. Violet is committed to ensuring a child-safe environment and is applying a zero-tolerance approach toward any kind of child abuse and exploitation.

Discrimination, Abuse, and Harassment Policy

Violet expressly prohibits and will not tolerate any form of discrimination, abuse, or harassment (sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Violet employees and related personnel must under no circumstances participate in any form of discrimination, harassment, or abuse (physical, sexual, or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Violet.

How to apply

Interested candidates, please attach a CV in English (in a separate file of no more than one A4 page) describing how your skills and experience match the requirements of this post.

Applications in languages other than English will not be reviewed:

https://forms.gle/1Gq53oeSEWtx5vgx5

Only short-listed candidates will be contacted. We aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.