Gallery Coordinator, Los Angeles (Temporary)

Contract End Date: December 31, 2025

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

Why This Role Matters

The Gallery Coordinator represents Christie’s to clients and the general public, embodying the businesses’ core values and upholding Christie’s Client Service Standards. The Coordinator handles a variety of client queries in person, on the telephone and via email as they relate to all transactional aspects of bidding, buying, selling, locating and shipping property in upcoming sales. They will work closely with the Operations and Sales teams with daily tasks, projects, general administrative work and exhibition preparation. This position requires active listening, efficient problem-solving, strong attention to detail, and effective judgment in addressing client queries and escalating issues as appropriate. The duties are varied and described in detail below.

How You’ll Make an Impact

• Provide FOH support including: greet and assist clients, answer phones, manage general inbox, run errands, process invoices, receive packages, mail, and distribute as needed
• Respond to auction estimate requests via email
• Record client feedback, as well as problem-solve and take ownership of more complex situations
• Track front of house KPIs (foot traffic, event traffic)
• Assist management with event planning: invitations, tracking client participation, RSVP management
• Monitor Front of House standards in relation to private viewings, tours, exhibitions, special events, etc.
• Maintain the reception area, office and gallery space and all common areas in a clean and tidy manner at all times; bring issues to direct manager
• Monitor health/safety, security and facilities protocols; report issues to manager
• Assist the Sale Departments and Operations with shipping arrangements for incoming property
• Field incoming queries related to sale scheduling, viewings, events, exhibitions, tours, and logistics
• Collaborate with tour and specialist teams as needed for installations and exhibitions
• Strong attention to detail and an understanding of the Gallery Operations processes; must exhibit exceptional communication skills and an ability to clearly follow through on all requests
• Work closely with direct manager to ensure gallery preparedness and that clear and accurate information relating to gallery activities is cascaded to appropriate teams
• Provide administrative support (client correspondence, calendar, booking travel, processing expenses)
• Serve as first line of response for internal enquiries and client related matters.
• Assist with client paperwork, consignment management, client correspondence and estimate requests, facilitate client bids and any client requests
• Work with Post-sale team to oversee invoicing, shipping and settlement arrangements with clients
• Work with Client Strategy to feed and receive information around clients
• Research clients, artwork, auctions, boards of various institutions and foundations
• Attend and assist with client walk-throughs which could include pickups and tagging, and assist with property intake, receipting, tracking
• Provide support with typing and retrieving appraisals in a timely manner
• Attend any relevant events
• Others duties as assigned by Manager

What you’ll bring to the team

• Bachelor’s degree preferred, or equivalent work experience
• Knowledge of and enthusiasm for fine and decorative arts (preferably BA in Art History)
• Ability and willingness to reflect the image and standards of Christie’s in all situations
• Excellent communication skills, including superior professional written and spoken communication
• Excellent general IT skills and ability to learn Christie’s systems
• Demonstrated superior client service and interpersonal skills, with interest in working with a wide variety of people, including good listening skills with high level of patience
• Detail oriented with a high degree of organization and ability to multi-task, prioritizes, follow up promptly, remain calm in pressured environment
• Willingness to work well as a team member and promote team effectiveness, including an ability to work professionally and responsibly with all departments within the client service delivery chain
• Desire to learn and take on new challenges with willingness to accept assignments with positive, team-oriented attitude and a flexible approach to work
• Commitment to regular and punctual attendance
• Ability to work flexible hours, including some evenings and weekends for exhibitions and events coverage

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Closing Date: June 5, 2025

• Posted salary range does not include discretionary bonus compensation and overtime pay.

Compensation Range

Hourly: $22.00 – $22.00

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