Gift Processor & Database Services Coordinator

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Title: Gift Processor & Database Services Coordinator

Employee Classification: Gift Prcsr & Datbas Svcs Coord

Campus: University of North Texas – Health Science Center

Division: HSC-Institutional Advacement

SubDivision-Department: HSC-Institutional Advancement

Department: HSC-Institutional Advancement-383000

Job Location: Fort Worth

Salary: $70,000.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us – Values Overview

Department Summary

Institutional Advancement at UNT Health Fort Worth fosters a culture of philanthropy and engagement to advance education, research, and patient care. We build lasting
relationships with alumni, donors, and community partners, aligning their
philanthropic interests with institutional priorities to drive innovation and excellence. Through strategic giving programs and thoughtful stewardship, we empower supporters to make transformative contributions that enhance academic programs, accelerate groundbreaking research, and improve health outcomes. Guided by integrity and
transparency, we serve as responsible stewards of resources, ensuring every
gift creates meaningful impact for current and future generations.

position Overview

The Gift Processing and Data Services Coordinator is responsible for accurately processing, recording, and reconciling gifts and donations received by the foundation. This role ensures the integrity of gift data and compliance with relevant policies and regulations. The Gift Processor and Data Services Coordinator works closely with Advancement Operations leadership, the Director of Finance and Donor Stewardship, and other departments to facilitate smooth gift management, ensuring timely and accurate reporting. Work in collaboration with Institutional Advancement team members (communications, events/sponsorships, annual giving, alumni engagement, corporate and foundation relations, and advancement operations), to ensure data integrity, accurate records management, and the development and implementation of effective reports.

Minimum Qualifications

Bachelor’s degree and two (2) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Excellent software skills, including Microsoft suite of products, database management, and customer relationship management products.
• Demonstrated organizational skills, customer service orientation with an ability to prioritize, manage, and complete multiple tasks under time sensitive deadlines
• Must manage confidential materials with sensitivity and discretion
• Must work independently and within a collaborative team environment
• Must be proactive in identifying opportunities to improve processes and efficiency.

Preferred Qualifications

• Experience in gift processing, accounting, banking or a similar financial role.
• Strong attention to detail and the ability to maintain accurate financial records.
• Familiarity with IRS regulations and compliance related to charitable giving.
• Proficiency in database management and financial software systems (Blackbaud’s Raiser’s Edge and Financial Edge).
• Excellent communication and collaboration skills.

Required License/Registration/Certifications

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent work experience.

Job Duties

• Gift Processing: Responsible for processing and acknowledging all donations to UNT Health Foundation within the Raiser’s Edge (RE) constituent relationship management database software. o Process and record all gifts, pledges, and donations in the database system, ensuring accuracy and timeliness. Verify gift documentation for compliance with university policies and donor intent. Generate and distribute personalized gift receipts and acknowledgment letters to donors.
• Records Management, Lists, and Reporting: Responsible for creating new records, researching and updating existing records. Generate targeted lists for all IA communications, event invitations, college-specific communications and for the Office of the President. Generate weekly, monthly, quarterly, and annual gift reports for IA team members, Advancement Operations and Finance/Donor Stewardship.
• Accounting and Reconciliation: Reconcile gift and donation transactions with the general ledger (Financial Edge). Collaborate with the Director of Finance and Donor Stewardship and Advancement team to ensure proper allocation and fund management. Assist in resolving discrepancies in gift-related financial records. Prepare and execute journal entries.
• Compliance and Reporting: Ensure all gifts comply with IRS regulations, university policies, CASE Global Reporting Standards, and donor agreements. Prepare regular reports on gift transactions, fund balances, and other related metrics.
• Collaboration and Support: In collaboration with the Director of Advancement Data Services and Reporting, utilize various research resources, to identify prospects who have an interest in, and capacity for, making a gift. Work closely with Advancement Services leadership and other university departments to streamline gift processing workflows. Provide support during fundraising campaigns, appeals, and events by managing financial and gift data. Assist in training staff on gift processing policies and procedures as needed.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday – Friday, 8 am – 5 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their Application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

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