Global Expenses Analyst

CooperVision, a division of CooperCompanies (NASDAQ:COO), is one of the world’s leading manufacturers of soft contact lenses. The Company produces a full array of daily disposable, two-week and monthly contact lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism, presbyopia and childhood myopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visit www.coopervision.com.

Job Summary:

The Global Expenses Analyst will be responsible for the day-to-day administration of the organization’s Expense reporting system and T&E Corporate Credit Card program. This position will be responsible for processing employee expense reports through the SAP Concur platform, ensuring compliance with company policies and guidelines, and ensure accuracy of expense reports. This position will work cross-functionally with every aspect of the organization (Finance, Legal, Sales, etc) to resolve any discrepancies and provide timely and comprehensive support to employees regarding their expense submissions.

• Manage day-to-day operations of the T&E corporate credit card program, including application processing, account maintenance, and employee inquiries
• Ensure compliance with industry regulations and internal T&E, P-Card, and Purchasing policies ensuring a controlled environment
• Monitor and analyze credit card program performance, identifying areas for improvement, and implementing solutions
• Complete an annual analysis to review the credit limits for all cardholders based on previous 12 month spend and level of employee
• Conduct regular audits and reviews to maintain data accuracy, controls, and security
• Handle escalated employee issues and resolve complaints promptly and professionally; occasionally working with Executive Leaders
• Administer unassigned corporate credit cards within SAP Concur and assign them accordingly
• Review Concur expense reports for policy violations and process for approval to prevent delay in reimbursements to employees or booking of the expense report accounting
• Verify and validate the accuracy of expense submissions, including receipts, travel documentation, and appropriate coding
• Ensure all expense reports are processed within company deadlines and escalate any discrepancies or issues
• Work with employees to clarify any missing or inaccurate information and assist them in submitting correct documentation offering a great internal customer service experience
• Reconcile corporate credit card transactions with expense reports and ensure accuracy
• Manage the employee exit process to close the corporate card, complete the final expense report, and make any necessary payments to PNC Bank
• Stay up-to-date on company policies, tax and travel regulations, and best practices for expense reporting and compliance
• Assist with workflow management in Concur, including monitoring unassigned, unapproved transactions, and personal charges
• Review spend analysis and contact employees that have business expenses coded as out-of-pocket, so they can apply for a corporate card
• Provide weekly, monthly, and ad hoc expense reporting to Accounting and Senior Management
• Facilitate mandatory annual Sunshine Act transparency filing in coordination with the Legal/Ethics & Compliance Department
• Assist other departments (Finance, Sales, etc) in report creation and submission of ServiceNow tickets to support the business needs
• Update Concur reports as necessary or as required when employees are hired or terminated

Travel Requirements: 

No travel requirements for the job

Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills
• Ability to work collaboratively at all levels of an organization
• Demonstrated strong analytical skills
• Demonstrated acuity with financial systems
• Very organized, conscientious, and intuitive
• Demonstrated ability to manage multiple and competing priorities
• Microsoft office suite; advanced skill in the use of Excel
• Well skilled in internal/external customer service

Work Environment:

• Typical office environment
• Prolonged sitting in front of a computer > 90%
• Finger / wrist dexterity > 75%

Experience:

SAP Concur expense and travel module experience is required

• Finance system experience (i.e.: Oracle, SAP, MetroRed, Baan, D365, Navision) is required
• 3+ years of experience in Finance/Accounts Payable/Credit Card Administration is required

Education:

• Bachelor’s degree required; or an equivalent combination of education and experience. 

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $65,361.00 and $87,148.00 per year and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.

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