Grant Administration Specialist – Pre-award/Compliance

position Summary:

The Grant Administration Specialist – Pre-award/Compliance position serves as a key member of the university’s grant administration unit. This unit is comprehensive, providing all-inclusive support for the entire research funding lifecycle from proposal development through award management. The pre-award grant specialist will combine expertise in pre-award processes, compliance oversight, and strategic proposal development to maximize the university’s research funding success while ensuring adherence to federal, state, and foundation requirements.

This position offers the opportunity to play a vital role in advancing the university’s research mission while developing expertise in the complex and evolving field of research administration.

The role may be considered for a remote work arrangement.

Position Responsibilities:

RFP Review & Strategic Planning

• Analyze federal and foundation solicitations to identify funding opportunities aligned with institutional priorities
• Conduct strategic meetings with Principal Investigators (PIs) to discuss proposal requirements, eligibility criteria, and competitive positioning
• Evaluate federal compliance requirements and assess institutional capacity to meet solicitation demands

Proposal Development & Management

• Review and provide substantive edits on PI-submitted proposal narratives, ensuring clarity, compliance, and competitive positioning
• Collaborate with PIs to develop accurate and compelling project budgets, including direct costs, indirect costs, and cost-sharing arrangements
• Prepare and submit proposals through various electronic systems including Cayuse, Research.gov, and other agency-specific platforms
• Coordinate with partner institutions on subaward development, budget negotiations, and collaborative agreement terms

Compliance Management

• Design and deliver research compliance training programs for faculty and staff
• Maintain tracking systems for required compliance elements including Conflict of Interest (COI) disclosures, Responsible Conduct of Research (RCR) training, and research security protocols
• Generate compliance reports for internal leadership and external agencies
• Monitor changes in federal compliance requirements and contribute to the updating of institutional policies and procedures accordingly

Award Management

• Partner with post-award finance team to ensure seamless transition from pre-award to post-award phases

experience & Educational Background:

• Bachelor’s degree; master’s preferred.
• Minimum 3-5 years of experience in research administration, grant management, or related field
• Experience with electronic submission systems (Cayuse, Research.gov, or similar platforms)
• Experience in higher education or academic research environment

Skills & Competencies:

• Demonstrated knowledge of federal grant regulations (OMB Uniform Guidance, agency-specific requirements, NIH, NSF)
• Strong project management and organizational skills
• Excellent written and verbal communication abilities
• Proficiency in budget development and financial analysis
• Knowledge of research compliance requirements (COI, RCR, research security)
• Experience with subaward negotiations and multi-institutional collaborations

Salary Range:

$100,000- $120,000

About Us:

Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.

As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment Opportunity:

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws.