Grant Coordinator – 

Job Number:

250528 

Organization

: CIWRO

Job Location

: Oklahoma-Norman

Schedule

: Full-time

Work Schedule: Monday-Friday 8-5

Work Type: Onsite

Salary Range: Target salary $55,000 based on experience

Benefits Provided: Yes 

Required Attachments: Resume, Cover Letter 

Job Description

The Grant Coordinator position will serve as a staff position in the College of Atmospheric & Geographic Sciences (AGS) Grant Management Center (GMC) providing professional administrative support and financial grant management to facilitate provisions of services and resolve problems, provide expertise on grant/project terms and conditions, assist with budget reviews and budget planning on federal research grants, and be the liaison to key staff in OU’s Office of Research Services, Research Financial Services, Purchasing, and other OU departments.

Primary Duties Include:

• Provide professional administrative support and financial grant management to facilitate provisions of service and resolve problems
• Provide expertise for all awards with an understanding of both special and regular terms and conditions
• Provide information and clarify policies and procedures per specific grant guidelines and OU directives
• Provide direct support to PI’s including reviewing proposals and budgets prior to submission and coordinating award personnel and payroll actions
• Assure compliance to grant terms and conditions of monetary awards
• Monitor expenses for allowability and allocability
• Perform specialized accounting functions including the preparation of reports requiring researching, collecting and analyzing data and information
• Review monthly accounting statements prepared by GMSC team to verify accuracy
• Performs various duties as needed to successfully fulfill the function of the position
• Prepares numerous reports on status of the grant or contract, resources needed, and future goals
• Assists in the preparation of grants or contracts and ensures accuracy
• Collaborates with the Office of Research Administration, Principal Investigators, and other personnel
• Answers questions about the grant or contract and the progress of the grant/contrac
• Prepares the grant/contract budget, reconciles accounts, purchases with ProCard, and enters/approves vouchers
• Responsible for appropriating funds for salaries and other grant/contract expenses

Job Requirements

Required Education: Bachelor’s degree, AND:

• 48 months experience coordinating a large grant or contract program or project.

Equivalent/ Substitution: Will accept 48 months experience in lieu of a Bachelor’s degree for a total of 96 months experience. 

Skills:

• Effective communication with strong interpersonal and oral, and written communication skills
• Ability to influence colleagues at all levels with tact and diplomacy as well as handle sensitive, confidential information with discretion
• Solution-oriented and able to exercise sound judgment to solve problems within the scope of the position
• Accurate in developing and managing budgets, projecting expenditures, and managing recommended solutions in a fast-paced environment
• Advanced working knowledge of pre-award grant submission process and federal application requirements.
• Knowledge of Uniform Guidance and cost accounting standards
• Ability to use Microsoft Office products with intermediate skills in Excel

Advertised Physical Requirements:

• Ability to communicate, including expressing oneself or exchanging information with others
• Ability to engage in repetitive motions, including the movement of the hands, wrists, or fingers

Department Preferences:

• Certified Research Administrator
• Experience with Peoplesoft Financial System
• Two years of grant management experience

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None 

Job Posting

: Mar 6, 2025

Read Full Description