Health Information Management Analyst

Position Summary

At Stony Brook Medicine, the Health Information Management Analyst plays a key role in maintaining the accuracy, completeness, and quality of patient medical records. This position is responsible for reconciling all discharges, assembling and prepping records for scanning, and ensuring that required documentation such as discharge summaries, operative reports, and history and physicals (H&Ps) are present, timely, and properly filed. The Data Quality Analyst reviews and analyzes medical records to identify documentation deficiencies, track compliance, and ensure the integrity of the medical record. Additional responsibilities include verifying and correcting patient demographic information, reclassifying misfiled documents, tracking unsigned provider orders, tracking incomplete ED physician documentation, and scanning/indexing relevant prior H&Ps as needed. This role supports overall HIM operations and contributes to ensuring that medical records meet organizational, regulatory, and quality standards.

Duties of a Health Information Management Analyst may include the following but are not limited to:

• Review medical records to ensure H&Ps are present and completed within 30 days
• Scan and index prior H&Ps if missing and relevant to the current visit
• Review documents for incorrect note types and correct any misfiled entries
• Track unsigned provider orders, including verbal and refused orders
• Verify and correct inaccurate patient information within the medical record
• Track ED physician note completion
• Analyze records after discharge for completeness, as needed
• Enter deficiencies into the computerized chart management system, as needed
• Assemble and prep charts for imaging, as needed
• Remove received charts from the reconciliation queue, as needed
• Other duties within this and related areas of HIM as required

Required Qualifications:

• Associate’s degree in HIT, Informatics or a related field or enrolled in an HIM or Informatics program with an expected completion date within four years
• At least 1 year of relevant experience
• Detail oriented
• Reliable

Preferred Qualifications:

• Bachelor’s degree in HIM, Informatics or a related field
• 2 or more years of related healthcare experience
• HIM experience
• Strong demonstrated knowledge of medical terminology and anatomy, excellent oral and written communication skills
• RHIT or RHIA

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

______________________________________________________________________________________________________________________________________

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine’s Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

_____________________________________________________________________________________________________________________________________­­­

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $54,101 – $62,424 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP full-time positions ($3400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number:

2502343

Official Job Title: TH Medical Records Assistant II

Job Field

: Administrative & Professional (non-Clinical)

Primary Location

: US-NY-Commack

Department/Hiring Area: Health Info. Management

Schedule

: Full-time

Shift

:Day Shift Shift Hours: 8:00 AM – 4:30 PM Pass Days: Sat, Sun

Posting Start Date

: Jun 9, 2025

Posting End Date

: Sep 8, 2025, 3:59:00 AM

Salary:$57,501 – $65,824 / Total

Salary Grade:SL1

SBU Area:Stony Brook University Hospital

Read Full Description