Health Information Management Director

Job Description and Duties

Patton State Hospital, Human Resources is accepting applications for at least (1) permanent, full-time appointment to the Health Information Management Director (SSM I) classification in the Health Information Management Department (HIMD). Training and Development opportunity may also be considered. This position is under the direction of the Ancillary Patient Support Manager (SSM II). 

The HIMD Director manages, directly and through subordinate supervisors, the Health Information Management Department (HIMD) and a health record system that meets legal, ethical, administrative, and medical requirements set forth by the Hospital, the Department, and all regulatory agencies; is fully responsible for implementing continuous quality improvement efforts in all Health Information Management Department functions; conducts and/or reviews analytical studies and surveys; formulates policies and procedures related to health record system and applications including, but not limited to, the privacy of, access to, and retention schedules of patient health information in compliance with federal and state laws and regulatory agency privacy practices; makes recommendations on matters related to health and privacy information; reviews and analyzes proposed legislature changes and advises management on their impact or potential impact; represents the State and the Department as Custodian of Records and oversees the Privacy Officer or as otherwise assigned; and performs other related work.

The HIMD Director is expected to maintain confidentiality, privacy, and security of Protected Health Information (PHI), Personally Identifiable Information (PII), and employee records; promote and maintain effective working relationships with Hospital Programs/Departments, including clinical, administrative, and clerical staff; promote effective intra- and inter-departmental teamwork, develop efficient lines of communication, and support positive staff morale; utilize a high degree of initiative, judgment, and responsibility; maintain a professional appearance; comply with hospital policies and procedures; and report to work on time.

The HIMD Director must possess the following:

KNOWLEDGE: Principles, methods, procedures, and current trends in health information management and its systems; accreditation, certification, and licensing standards; quality assurance standards and techniques; analysis of health records; techniques of transcription; diagnostic nomenclatures, classification systems, data abstracting, and retrieval techniques; medical, clinical, and legal terminology; health records systems design and forms control; linkage of clinical data to reimbursement; organization and management concepts and functions such as budget, personnel, management analysis, planning, program evaluation, or related areas; principles and practices of employee supervision, development and training; program management; formal and informal aspects for the legislative process; the administration and department’s goals and policies; governmental functions and organization at the State and local level; department’s Equal Employment Opportunity Program objectives; a supervisor’s role in the Equal Employment Opportunity Program and the processes available to meet equal employment opportunity objectives.

ABILITY TO: Plan and direct the work of others; reason logically and creatively and utilize a variety of analytical techniques to resolve complex problems; develop and evaluate alternatives; analyze data, policies, procedures, laws, and regulations and make recommendations accordingly; communicate ideas effectively both orally and in writing; consult with and advise administrators or other interested parties on health information management functions; develop data display techniques and research methodologies; effectively contribute to the department’s equal employment opportunity objectives.

• Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey

You will find additional information about the job in the Duty Statement.

Working Conditions

Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions. 

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-447206

Position #(s):

502-521-4800-XXX

Working Title:

Health Information Management Director

Classification:

STAFF SERVICES MANAGER I

$6,963.00 – $8,650.00

# of Positions:

1

Work Location:

San Bernardino County

Telework:

In Office

Job Type:

Permanent, Full Time

Facility:

Department of State Hospitals – Patton

Department Information

DSH – Patton

3102 E. Highland Avenue

Patton, CA 92369

http://www.dsh.ca.gov

Department Website: https://www.dsh.ca.gov/Patton

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from PattonHREmploymentUnit@dsh.ca.gov. It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference Job Control # 434716 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/4/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals – Patton

Attn: Human Resources- Employment Unit

Exam/Hiring Unit

3102 E. Highland Ave

Patton, CA92369

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals – Patton

Human Resources-Employment Unit

Exam/Hiring Unit

3102 E. Highland Ave

Patton, CA92369

Human Resources is closed on the weekends and holidays. Due to COVID-19 hours may vary.

08:00 AM – 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications –
• Statement of Qualifications: Each candidate must submit a one-page written paper (Statement of Qualifications) describing his/her qualifications and interest in the position as described in the duty statement. The statement of qualifications must include any relevant work experience, education, and/or work or academic achievements. Failure to submit a statement of qualifications may not be considered for interview.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Highly desirable qualifications (beneficial but not required) include:

Possession and maintenance of an accreditation through American Health Information Management Association (AHIMA) as a Registered Health Information Administrator (RHIA), Registered Health Information Technician (RHIT), and/or Certified Coding Specialist (CCS); experience performing duties related to health record maintenance, release of information, privacy, census, and cost recovery; experience providing direct supervision and/or working as a lead; knowledge and experience with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe.

Benefits

Please review the Benefits Summary that may also be found on the California Department of Human Resources (CalHR) website. You will find information on the benefits afforded by membership in the Public Employees’ Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Stock Clerk classification. 

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website:https://www.dsh.ca.gov/Patton

Human Resources Contact:

Hiring Unit

(909) 742-5550

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.

EEO Contact:

Rachel Guerrero

(909) 742-5243

rachel.guerrero@dsh.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Training and Development

T&D assignments are temporary assignments of up to 24 months for training purposes. DSH encourages the use of T&D assignments to provide employees the opportunity to obtain any or a combination of the following:

• Provide the experience necessary to satisfy the experience component of the minimum qualifications of the T&D classification or gain competencies for the preferred or desirable qualifications of the T&D classification;
• Provide employees broader experience and skills that will improve their ability to perform in their current position;
• Help prepare employees for future promotions; or
• Facilitate an employee’s entry into a new occupational field.

An employee must have permanent status in the present classification. An employee currently in a Limited Term position is not eligible for a T&D assignment. The employee may, but is not required to, satisfy the minimum qualifications of the T&D classification; except, the employee shall possess any licensure, certificate, or similar credential that is a component of the minimum qualifications.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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