Health Information Management Specialist

Job Summary

Responsibility for processing the patient medical records in accordance with regulatory and accreditation standards.

Essential Functions

• Retrieve patient medical records from nursing units upon discharge. Reconcile, prep, scan, index and QC per procedure.
• Process requests for PHI from patients, hospitals, physician offices, insurance companies, auditors etc. Follows confidentiality rules, State and Federal laws. Validates the patient authorization form and works with various departments to gather a complete legal medical record. Processes subpoenas per protocol. Processes My Chart activation codes. Facilitates Release of Information requests using vendor software. Facilitates paper storage requests with storage vendor. Answers and reponds to phone calls accordingly.
• Analyzes electronic health records for documentation deficiencies. Communicates with physicians regarding incomplete/delinquent medical records. Provides training to and assists physicians with the use of the electronic medical record. Monitor transcription queues, deficiency error queues, scan indexing queues and performs document troubleshooting and corrections. Reviews medical record for content and completion timeliness and compiles results for physician suspension and reports information to administrators.
• Collects information for the completion of the birth certificates. Accurately and timely enters and uploads birth certificate and birth record information to the State of Michigan.

Qualifications

• Required High School Diploma or equivalent
• Required Associate’s Degree
• 2 years of relevant experience 2 – 4 years of office or healthcare experience Required

Physical Demands

• Pallet to Waist (6″ from floor) > 5 lbs: Seldom up to 10 lbs
• Waist to Waist > 5 lbs: Seldom up to 10 lbs
• Waist to Chest (below shoulder) > 5 lbs: Seldom up to 10 lbs
• Waist to Overhead > 5 lbs: Seldom up to 10 lbs
• Bilateral Carry > 5 lbs: Seldom up to 10 lbs
• Unilateral Carry > 5 lbs: Seldom up to 10 lbs
• Pushing Force > 5 lbs: Seldom up to 20 lbs
• Pulling Force > 5 lbs: Seldom up to 15 lbs
• Sitting: Frequently
• Standing: Occasionally
• Walking: Occasionally
• Forward Bend – Standing: Seldom
• Forward Bend – Sitting: Occasionally
• Trunk Rotation – Standing: Seldom
• Trunk Rotation – Sitting: Occasionally
• Squat: Seldom
• Stair Climbing: Seldom
• Reach – Above Shoulder: Seldom
• Reach – at Shoulder or Below: Seldom
• Handling: Occasionally
• Forceful Grip > 5 lbs: Seldom
• Forceful Pinch > 2 lbs: Seldom
• Finger/Hand Dexterity: Frequently
• Visual Acuity ¹ [None = No; Seldom = Yes]: Seldom

Primary Location

SITE – Administration Building Medical Information Services – 3711 W 13 Mile Road – Royal Oak

Department Name

Health Information Management Operations – East

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

7:00 a.m. – 3:30 p.m.

Days Worked

Monday to Friday

Weekend Frequency

Variable weekends

CURRENT COREWELL HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.

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