Health Information Management Supervisor

Who We Are

We are a patient-focused, community-oriented hospital that is conveniently located in Montclair that is equipped with technology that rivals the nation’s most prestigious healthcare systems. Hackensack Meridian Health Mountainside Medical Center offers a comprehensive and growing array of services delivered by caring and highly-skilled medical professionals. We’re proud of the therapeutic and administrative upgrades we have made. Mountainside Medical Center has been serving Montclair and its surrounding New Jersey communities since 1891. The physicians, nurses and volunteers who are a part of the Mountainside family are your friends and neighbors. We’re your community, your hospital and team, who will continue to work hard for you.

Hackensack Meridian Health Mountainside Medical Center is proud to continue to provide world-class health care services in a community setting. Our 365-bed medical center has successfully transitioned from a stand-alone facility to being part of Hackensack Meridian Health, the most comprehensive and truly integrated network in New Jersey. Mountainside is a joint venture between Hackensack Meridian Health and Ardent Health Services, one of the country’s leading private hospital management companies.

We are looking for a dynamic and passionate Health Information Management Supervisor to join the Mountainside Team!

What You’ll Do

The Health Information Management Supervisor is responsible for the appropriate retrieval, analysis, and completion of all Medical Records. Manages the release and storage of Medical Records for all departments working with our ROI (Release of Information) and record storage vendors. Coordinates audits and ensures 100% retrieval of records for auditing purposes. Monitors and tracks the suspension process providing Medical Staff with the proper documentation to suspend physicians based on delinquent records.

The successful candidate will be able to:

• Coordinate work with other areas the retrieval of outpatient records
• Coordinate the assembly and analysis of outpatient records
• Ensure the 100% retrieval of all charts and investigates ay discrepancies
• Coordinate with other areas the retrieval of outpatient records
• Coordinate the assembly and analysis of inpatient and outpatient records
• Coordinate final disposition of patient records
• Identify space and logistical issues proactively
• Plans and coordinates purging, archiving, and destruction of medical records
• Validate audit requests from outside sources
• Assign workload
• Ensure 100% retrieval of charts requested and available at time of audit
• Work with Patient Financial Services to ensure 1000% completion of audit requests
• Supervise the release of information process
• Evaluate performance of contracted copy service to ensure accurate and timely response to all request
• Evaluate performance of MHS representatives to ensure accurate and timely response to all stat requests
• Coordinate release of information to patient accounting for denials and reimbursement
• Allocate work assignments based on volume to ensure that copies are sent out with 14 days of request
• Coordinate workflow to ensure that all loose sheets are accurately looked up
• Ensure that all loose sheets are filed accurately and efficiently
• Orient new employees in the section
• Provide instruction, training, and re-training of section employees with respect to policies, procedures, and systems
• Understand and meet the requirements of the Corporate Compliance Program
• Act as a first line of support and supervision in the absence of the Manager
• Provide input for staff performance appraisals
• Perform any and all other duties as assigned

What You’ll Bring

• Bachelor’s degree or equivalent combination of education/related experience required
• Minimum of 5 years’ experience in an acute care setting
• Excellent observation skills, analytical-critical thinking, problem solving, plus effective oral and written communication skills
• Ability to solve problems effectively and manage multiple priorities accurately
• Ability to assess, evaluates, and teaches physicians and other healthcare professionals
• RHIA required or must obtain RHIA within 1 year of hire

What We Offer

• Competitive pay
• Medical, dental, and vision insurance
• 401k with Company match
• Company paid basic life insurance and long term disability coverage
• Generous paid time off, including an additional extended illness bank
• 6 Paid Holidays
• Tuition Reimbursement
• Advancement and career development opportunities

Hackensack Meridian Health Mountainside Medical Center is an Equal Opportunity Employer and applicants will receive consideration for employment regardless of race, color, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.