Health Information Supervisor

Overview

The Health Information Supervisor is accountable for the day-to-day operation of the core medical records area of the Health Information Management Department, including staff supervision for both Hazard Regional Medical Center and the Psychiatric Center. They may also serve as a backup to the Health Information Administrator in his / her absence.

Responsibilities

• Oversight of the day-to-day operations of the Department including the direct supervision of the Staff. This includes all of the usual and customary responsibilities such as personnel selection, job assignments, employee development, evaluations, etc.
• Assisting the Health Information Administrator (HIA) in (1) the strategic planning process that supports Hazard (ARH) Mission and Vision, (2) developing and meeting long and short-term goals and objectives, (3) developing comprehensive, realistic annual operating and capital budgets, and (4) transitioning from a paper to a hybrid (paper and electronic). Other activities as required.
• In conjunction with the Administrator, participate in the development of policies and procedures that are consistent with all Federal and State laws as well as regulatory bodies such as the Joint Commission on Accreditation of Healthcare Organizations in addition to ARH, Hazard, and Medical Staff policies and procedures. Monitor and ensure compliance with HIM policies and procedures.
• In conjunction with the Health Information Administrator, coordinate the evolution of HIM functions that will be transformed as the result of the migration to an eHIM, for example, analysis, assembly, chart completion, MPI maintenance, release of information, etc
• In conjunction with the Health Information Administrator, participate in the development and implementation of eHIM educational programs in the areas of computer skills and competencies in the use of the Electronic Health Records.
• In conjunction with the Health Information Administrator, participate in the development of job standards and performance criteria for monitoring productivity of staff in all areas.
• Serve as System “Super-User” and act as a resource to all users. This includes training/retraining as needed.
• Order supplies.
• Timesheets/payroll.
• Departmental safety inspections.
• Oversight of the physician chart completion / suspension process.
• Enhance customer service to both external and internal customers.
• Develop good working relationships with other business units.
• Develop good working relationships with the Medical Staff.
• Attendance/participation at various hospital committee meetings as required.
• Preparation of routine or ad hoc reports.
• Perform other duties as required.

Qualifications

A college degree preferably in “Health Information Management.” Must hold or be working toward RHIA or RHIT certification. At the discretion of the facility, experience may be accepted in lieu of credentials. 

The ideal candidate will have three to five years experience in a Health Information Management Department. Previous management experience is highly desirable but not required. Experience in a Union environment is highly desirable but not required. Experience with EMRs (Electronic Medical Records) is highly desirable but not required. In addition:

• Must possess excellent interpersonal, written and verbal communication skills.
• Must have the ability to work under pressure within existing time and resource constraints.
• Must be flexible.
• Must be highly organized with good time management skills.
• Must be self-motivated and serve as a strong team leader and coach.

The incumbent will be required to update his / her technical expertise and to develop management and leadership skills through continuing education throughout tenure in this position. 

POSTION PHYSICAL REQUIREMENTS

Must possess physical ability to endure prolonged sitting, moderate walking, lifting, and carrying. May require exerting up to 25 pounds of force occasionally, and /or up to 10 to 15 pounds of force less frequently, and / or a negligible amount of force constantly to lift, push, pull or otherwise move objects. Requires ability to endure excessive typing. Physical demand requirements are in excess of those for sedentary work.

SPECIFIC ACCOUNTABILIITES

Accountable for the management of day-to-day operations of the Health Information Management Department including everything previously listed and anything else that might be relevant.

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