Health Records Information Manager in Boulder, Colorado

Health Records Information Manager

Requisition Number: 58413

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 20-Aug-2024

Date Posted:

Job Summary

The University of Colorado Boulder is searching for a Health Records Information Manager! This position serves as an organizational expert for Health and Wellness Services (HWS) in handling incoming records, releasing patient health information and medical records, coordinating medical referrals, and running the New Student Immunization Requirement process. The Manager should possess a comprehensive knowledge of medical, administrative, ethical and legal requirements and standards related to healthcare delivery and the privacy of protected patient information. The Manager will collaborate with others to define procedures within the Health Information Management (HIM) system to maintain the workflow of health information, perform quality verification audits, and complete daily/weekly reports for compliance monitoring.

This position supports the organization’s vision and direction for clinical documentation and functions independently and as a leader for all HIM functions. This role will supervise up to 2-3 FTEs in the completion of these duties.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Medical Services staff understand and are committed to the unique health concerns of our student population, making us an unparalleled source of advocacy for student wellness. We provide a comprehensive range of health care services in several on-campus locations. The Wardenburg Medical Clinic provides a wide range of services for students including: primary care for illnesses and injuries, as well as chronic conditions, physicals, sexually transmitted infection testing and treatment, allergy shots, vaccinations, travel health care, and concussion care.

What Your Key Responsibilities Will Be

Health Records Information Management:

• Serve as an organizational professional in managing incoming records, releasing patient health information and medical records, and coordinating medical referrals.

• Be responsible for the acquisition of outside records for providers, patient visits, or from the health information exchange.

• Administer the medical records life cycle, including processing, scanning, storage, retrieval and disposition requiring a thorough knowledge of legal medical record requirements, medical record forms/content and relevant clinical workflows.

• Serve as a subject matter authority for health information operations including evolving documentation opportunities, record retention, and assurance/monitoring of data integrity. Assist in collecting and analyzing patient data.

• Manage all elements of process reporting such as ER transfers, M1 holds, and State Immunization reports; identify and implement opportunities for automation of processes when possible.

• Support referral coordinator with current and standardized referral workflows and policies.

• Support Health Records coordinator with current and standardized health record policies and workflows.

New Student Immunization Requirements Management:

• Serve as the organizational expert and manager of the process for new student immunization records to ensure record verifications are completed in a timely manner.

• Manage team of direct and indirect reports who assist with verification of immunization records and communication with students during peak months.

• Work with communications team to establish cadence of communication to new students that clearly identifies the requirements, timeline, and consequences for missing the deadline.

• Be the point of contact with Medical Services for the electronic health record, to oversee the immunization requirement process.

• Build and maintain administrative functions to streamline the immunization compliance program.

• Work with the Campus Partners to facilitate the placement of holds and fees related to immunization noncompliance.

Supervision:

• Recruit, train, retain, supervise, and evaluate up to 3.0 FTE professional staff in the HIM unit. Cross train staff to support the needs of the clinic and unit, including in records processing, Patient Access, referrals, and call center.

• Conduct planning, mentoring and review sessions; coordinate hiring and disciplinary actions; manage schedule and work responsibilities.

• Assign tasks and supervise progress on projects to ensure HWS support needs are met. Support interdepartmental collaboration through providing mentoring and guidance to professional staff.

What You Should Know

This is a hybrid position, expected to be in the office 3-4 days per week. The position will have an anticipated work schedule of Monday – Friday, 8 am – 5 pm. This role is not expected to work University recognized holidays. There will be an occasional need for night and evening work.

What We Can Offer

The salary range for this position is $60,000 – $65,000 annually.

Benefits

The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .

Be Statements

Be ambitious. Be dynamic. Be Boulder.

What We Require

• Bachelor’s degree from an accredited college or university.

• Two years experience in a health care environment working with health care software and/or electronic medical records.

• Equivalent combination of education and experience may substitute.

What You Will Need

• Excellent analytical and communication skills, both verbal and written.

• Dedication to customer service excellence.

• Ability to establish and maintain excellent working relationships with diverse constituents.

• Ability to work independently, balance multiple concurrent tasks and responsibilities, and deal with changing priorities.

• Knowledge and experience with information privacy laws and regulations in healthcare environment.

• Proficiency of computer and office software skills, including in word processing, databases and spreadsheets.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by August 20, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (http://colorado.edu/jobs) .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Health-Records-Information-Manager/58413 (https://apptrkr.com/5556786)

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.