Home-based Consultancy: Junior Administrative Systems Consultant (135 working days for 9 months), ECARO, O/P Italy

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, Protection

Italy continues to be a major entry point for refugees and migrants, facing significant arrivals via the Central Mediterranean and Western Balkan routes. In 2023, the country witnessed a surge in arrivals, including a substantial increase in unaccompanied and separated children (UASC). Despite a robust legal framework, the Italian child protection system faces challenges in providing adequate care and support to all arriving children due to increased arrivals, system fragmentation, and disparities in service quality.

In 2024, while arrival numbers have slightly decreased compared to the peak in 2023, significant challenges persist, including the arrival of particularly vulnerable groups such as single-parent families, pregnant girls, and very young children. To address these challenges, UNICEF aims to strengthen the capacity of the Italian protection and reception system for all refugee and migrant children, particularly UASC, families, and survivors of gender-based violence.

To achieve this, UNICEF has developed the Refugee and Migrant Response Platform (RMRP) to harmonize data collection and analysis, monitor the quality of the reception system, and track the impact of UNICEF interventions.. 

Key responsibilities include: 

Under the direct supervision of the Country Coordinator, the Consultant will provide support to the following areas:

Information and Knowledge Management:

• Review UNICEF ECARO Migrant and Refugee Programme in Italy team’s field reports and enter data into the RMRP.
• Review UNICEF Implementing Partners’ monthly reports and enter data into the RMRP accordingly.
• Update of internal dashboard with specific key external sources as per the requests of the team.
• Generate reports from the RMRP to inform and support advocacy and analysis reports.

Administrative Support:

• Support the management of the PEC email (posta lettronica certificate).
• Develop, refine, and format documents, reports, and presentations to ensure clarity and professionalism.
• Draft, review, and enhance business correspondence and communications for accuracy and impact.
• Coordinate meeting agendas, document key discussions and action points, and disseminate relevant materials.
• Organize logistical arrangements for meetings, including venue reservations, audio-visual setup, and catering.
• Work location: Home-based in Italy with possible travels.
• Payment schedule: The consultant will be paid based on satisfactory and timely submission of deliverables.
• Duration: 135 working days for 9 months between April 2025 and December 2025

Applicants are requested to submit a sample of communication materials (e.g. factsheet, newsletter, etc.)

To qualify as an advocate for every child you will have… 

• Bachelor’s in international relations, political sciences, social sciences, anthropology, information management, information systems, statistics, social communication or related fields.
• At least 5 months of experience in administrative/logistical support, office management, research;
• Experience with designing and/or managing digital forms, data collection platforms and analysis tools such as KoBo Toolbox, Open Data Kit (ODK), Power Bi, Tableau, Google Data Studio.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint.
• Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective working relationships.
• Strong organizational and time-management skills.
• Fluency in English and Italian
• Previous experience with UN agencies will be an asset.

For every Child, you demonstrate… 

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS). 

To view our competency framework, please visit here. 

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment. 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. 

Remarks: 

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. 

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts. 

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