HR Administrator

Overview

Subsea7 are currently looking for an experienced HR Administrator to join our HR Resource Centre (HRC) team at our Aberdeen office on a full-time, contract basis until 30 June 2026. The HRC team provide HR Administration support for UK personnel and support other areas of the business globally.

The successful candidate will be required to perform a variety of administrative duties supporting the HR Team. Applicants must have the ability to prioritise workload, be flexible to work on a variety of tasks and must be friendly and approachable.

What will you be doing?

• Maintenance of people data in SAP HR and SuccessFactors.
• Creating and issuing contracts and letters.
• Electronically filing employee and contractor documentation.
• Ensuring the timely and accurate input of monthly payroll information.
• Creating and running HR reports.
• Minute taking during meetings.
• Ensures compliance with all relevant functional policies, processes, and procedures.
• Performs administrative functions including routine reports and correspondence.
• Delivery of HR induction for new employees.
• Communicates directly with employees and with the wider HR Team.
• Required to perform basic numerical calculations.
• Other additional administrative duties as required to support the HR team.

What experience would we like you to have?

Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.

• Excellent general administration skills with strong attention to detail.
• Good communication skills, both written and verbal.
• Demonstrates a good level of initiative with the ability to identify and highlight potential issues in advance of problems arising.
• Able to prioritise a challenging workload and manage customer expectations accordingly.
• Able to work with highly confidential information, deliver with discretion and maintain the trust and confidence of client groups.
• Adaptable to change with the ability to shift focus as the needs of the business require.
• Demonstrates willingness to collaborate and proactively contribute towards wider team objectives.
• We have recently transitioned to SAP SuccessFactors so experience utilising this or a similar people management system would be desirable.
• Confident with technology, excellent working knowledge of the Microsoft 365 suite including Word, Excel, SharePoint and PowerPoint.
• Proactive, flexible in approach and customer focused.
• Experience of working in an HR environment, desired but not essential.

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