Key Responsibilities

Generic responsibilities:

• Adhere to NRC policies, tools, handbooks, and guidelines.
• Implements independently procedures and activities within own function as delegated.
• Responsible for organizing and delivery of tasks in line with priorities and standards.
• Develop and maintain knowledge of the specialist area of work in which technical assistance and support is being provided, to be most effective in supporting the team.
• Use initiative in day-to-day problem solving in line with agreed procedures, priorities, and standards for the area of work.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Promote and share ideas for improvement in your area of expertise.

Specific responsibilities:

HR:

• Responsible for maintaining accurate data in the HR Database (People System, Mena System, filing tree, excel database).
• Responsible for proper documentation and filing (i.e. personnel files, hard and electronic, timesheets, attendance sheets, overtime, leave requests, staff trackers, etc.).
• Responsible for the proper filing of recruitment documents.
• Supporting hiring and resignation processes in accordance with procedures (creating a contract, addendums to the contracts, updating trackers, filling out established forms, updating trackers, etc.).
• Supporting of the induction process.
• Supporting of vacation and sick leave processes in accordance with the procedure.
• Creation of HR orders (hiring, resignation, transfer, vacation, business trips, etc.).
• Tracking the attendance of the NRC’s mandatory trainings.
• Verifying the correctness and signing timesheets of Kharkiv office employees.

Admin:

• Maintaining the life of the Kharkiv Office:
  – Purchase of necessary goods (cleaning supplies, small appliances and furniture, kitchen utensils, stationery, tea, coffee, water, etc.) and preparing a payment package documents.
  – Organization of minor repairs and troubleshooting in the guest house.
  – Support in proper storage of office supplies.
• Maintaining the accommodation of the international staff (items missing or that need to be replaced/repaired).
• Search for office premises, guesthouses, apartments, and support in concluding of the agreement and further extension.
• Managing a multi-purpose cash advance if necessary.
• Responsible for organization of business trips for employees of the Kharkiv Оffice (booking hotels, accommodation in guesthouse).
• Organising requested workshops, trainings, and events.
• Responsible for updating and filing of Admin files and trackers.
• Other tasks related to HR/Admin responsibilities.