HR Assistant (Fixed-Term until December 2025)

Since Aspen was founded in 2002, we have become a leading, diversified specialty insurance and reinsurance company. We respond thoughtfully and creatively to find the best outcomes for our clients and business partners through carefully-tailored solutions.

We believe the way we work is just as important as the work we do, and we are guided by our core values of respect, honesty, trust and professionalism.

Aspen is a great place to develop your career offering an exciting and challenging environment where achievement is rewarded.

The Role

We are looking for a HR Assistant to join us on a fixed-term contract until December 2025!

The HR Assistant will provide day to day support to the HR Advisory team to deliver quality HR advisory services to employees, managers and the HR team relating to HR policy, employee relations, the full employee life cycle, and technical HR administrative activities.

Our Aspen Values are expected to be reflected in the delivery and performance of every role.

Key Accountabilities

• Support HR activities to align to both business objectives and overall HR strategy
• Provide support for the effective execution of operational objectives for the HR function
• Provide administrative support to HR Advisors with performance management processes and employee relations issues in line with business requirements and Aspen HR policies, procedures, and legislation, including but not limited to notetaking in meetings, preparing memos, letters and other paperwork, and liaising with employees and people managers
• Advise individual employees and people managers to help them interpret HR Policy and guide them on HR related processes
• Provide administrative support for employee relations project delivery, as required
• Prepare, analyse and present people data and information to support business objectives
• Develop and maintain good working relationships with HR Advisors, the wider HR team and people managers and support building of credibility and trust of the HR function within wider business
• Work with HR colleagues to assist in the development of initiatives and the achievement of the broader goals of HR
• Assists in maintaining existing relationships with internal and external stakeholders to ensure that service delivery meets colleague expectations
• Support delivery of excellent Tier 0 – 2 advisory services to people managers and employees on all HR matters and escalation of any high-risk issues accordingly
• Partner with HR Advisors, HRBPs and COEs to use HR metrics to support delivery of appropriate action plans to address people priorities, issues, and challenges
• Use of HRIS systems, updating trackers and producing data as needed
• Participate in relevant projects to support achievement of HR and business objectives

Knowledge, Skills & Experience

• Graduate, ideally with HR or business-related degree
• Some experience of working within a corporate environment
• Experience of working within a HR department desirable
• Awareness of the insurance/financial services environment and business structure/roles
• Awareness of HR function role, objectives and purpose
• Strong interpersonal and communication skills
• Good organisational skills
• Able to work independently
• Proficient in MS Office applications; Word, Excel and PowerPoint
• Able to manage conflicting priorities to achieve deadlines
• Able to adapt in a fast paced and changing environment
• Ability to collaborate effectively within a team environment
• Strong attention to detail
• Ability to deal with sensitive situations tactfully and maintain confidentiality where required

At Aspen we know that having a diverse and inclusive workforce is good for our people, good for our business and good for the environments in which we operate. We therefore welcome applications from people which allows us to draw on diverse cultures, perspectives, skills and experiences.

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