This position is part of the People Operations Team, who are responsible for the full lifecycle of an employee from onboarding to offboarding. The purpose of this position is to provide operational and administrative support to the wider People team and across the Aztec Group.
Key responsibilities:
Ensure accurate and timely completion of all day-to-day operational employee lifecycle activities within own area of responsibility, in line with company policies and procedures and any established SLAs
Take a lead role in onboarding new starters from offer to their first day, including managing pre-employment checks through our 3rd party provider
Become a proficient user of the current HR system, and ensure all relevant data and changes are captured accurately and in line with established SLAs
Resolve queries received through multiple channels in a timely manner, and escalate where complex issues arise
Ensure documentation and instruction forms are continually updated, version controlled and archived, and identify opportunities for continuous improvement
Ensure employee files are accurately maintained in line with the company’s Data Protection Policy and GDPR guidelines
Demonstrate high standards of accuracy, timeliness, customer service and professionalism
Keep up to date with relevant employment legislation and best practice in all jurisdictions for the Group and ensure any changes are shared with the People team
Develop and maintain positive internal and external stakeholder relationships to ensure all parties are working efficiently and effectively
Share knowledge and best practice within the team to ensure there is adequate support and cover across jurisdictions
Skills, knowledge, expertise:
Experience working in a fast paced, high volume administrative role within an environment of continuous improvement and change
HR knowledge and experience is desirable but not essential
Excellent computer literacy skills, particularly MS Office products.
Experience and knowledge of HRIS / HCM systems is desirable
Excellent attention to detail in the preparation of documentation and data entry
Ability to learn new processes and procedures, whilst highlighting opportunities for improvement
Ability to demonstrate excellent customer service skills which in turn contribute towards the team’s reputation of adding value and being a trusted partner
Strong internal and external communication and interpersonal skills together with the ability to develop good working relationships at all levels, both within the business and with external service providers
Proven ability to work effectively as a member of a team, with a positive and supportive attitude
Proven ability to communicate, both verbally and in written English, in a clear and concise manner
We will provide the training, both in-house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.