Human Resource Officer

About the ICRC

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Your role

Under the supervision of the HR Manager, the HR Officer is responsible for the HR services for staff in Nairobi delegation and supports the HR department for staff in Djibouti. The incumbent provides HR services in line with the organization and delegation’s policies and the applicable laws and regulations.

Accountabilities & Functional responsibilities

• Knows, applies and complies all HR administrative procedures and regulations and follows up on priorities in the HRM quality assessment;
• Ensures all payroll variables of staff are compiled, timely and with the correct justification document;
• Advice employees and line managers on all HR procedures and regulations;
• Ensures regular contacts with head of departments, direct supervisors and employees to understand the HR issues;
• Supports and acts as a focal point for International Retirement Savings Plan (IRSP) for Djibouti and Tanzania. Also provides administrative support and focal point for Local Retirement Savings Plan (LRSP) on all requests and queries between staff;
• Provide support to line managers on how to implement the Performance Management System with the aim to evaluate and develop competencies of the staff they manage;
• Drafts employment agreements and amendment agreement;
• Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year;
• Follows up on the HR requests of staff in a reasonable time;
• Ensures individual personnel files (electronic and paper) comply with standard structuring and that they are regularly updated and checked;
• Provides briefings to new staff and accompany them the first months;
• Ensures that job descriptions for employees under their supervision are up to date; seeks feedback and support from the HR Department if needed;
• Working in close collaboration with the HR Manager, to ensure that the budget is completed in a timely manner;
• Support the HR team in Djibouti office on HR administrative matters to ensure files completeness under the guidance of HR Manager.

What we will look for in your profile

• Bachelor’s degree in human resource management, Organizational Development or any other related field;
• Professional Certification (CHRP, SHRM) is highly preferred;
• Minimum of 5 years professional experience in a similar position;
• Experience with business partnering, handling grievances and disciplinary cases;
• Knowledge of Kenyan labor regulations, including legal compliance;
• Proficiency in HRIS, Microsoft Office, and employee management systems;
• Similar experience working with an INGO or NGO will be an added advantage;
• French is an added advantage.

What we offer

• Diverse and humanitarian-minded workforce;
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide;
• Training opportunities ;
• Flexible work schedule.