Human Resources Internship (HR Administration), 2024, UNICEF Global Shared Services Centre, Budapest, Hungary

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, a calling.

We are committed, passionate, and proud of what we do.  Promoting the rights of every child is not a job, it’s a calling.

Established in 2015, UNICEF’s Global Shared Services Centre (GSSC) provides services to UNICEF offices across the world in the areas of Finance, Master Data Management, Human Resources Administration, Payroll, and Customer Care (IT Global Help Desk).

Our mission is to be a centre of excellence for the global delivery of efficient services within a culture of customer service, continuous business improvement, knowledge-sharing and innovation to support the effective achievement of UNICEF’s programme results worldwide. ​

At the GSSC, a global career is built on strong foundations of our core values accompanied by continuous learning and professional development for our staff to become committed international civil servants.

How can you make a difference? 

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Under the guidance of the HR officer in the team, the candidate will contribute to the successful completion of various projects within the HR Admin Management Office.

Under the overall supervision and guidance of the HR Officer, the intern will primarily be responsible for supporting the HR Administration section with data reporting and analytics as well as for contributing to the day-to-day operation by performing various administrative and coordinative tasks.

This may involve:

Providing support to run reports for various data related activities:

• HR Administration resource analysis and reporting – Excel reporting (Pivot tables, formulas), SAP reporting
• Data collection, entry and maintaining excel sheets

During the absence of HR Administration’s administrative support personnel, assistance with meeting coordination:

• Meeting minutes writing and consolidation
• Meeting material and presentation preparation
• Room booking and scheduling

Providing support to the Section with ongoing audit and housekeeping activities:

• Participate in ongoing validation of existing mailing lists, mailboxes to ensure all personnel has appropriate access
• Review of the SharePoint access architecture to ensure all personnel has the appropriate access

Assisting with compiling and maintaining all HR Admin activities for the year and keep the shared DHR and GSSC calendars up to date at all times.

Other Tasks as needed and deemed appropriate for their level.

To qualify as an advocate for every child you will have… 

• Current enrolment in a degree programme at the Bachelor or master’s level or recent graduate (max 2 years ago) in Human Resources, Business Administration, Economics, Communication, International Relations, Data Analytics / Development or other related fields
• Fluency in English is required (writing, speaking, comprehension)
• Advanced knowledge of Excel (Pivot tables, formulas) Word and PowerPoint
• Intermediate knowledge of SAP is an advantage
• Strong analytical skills & extreme attention to details
• Ability to work in a team environment as well as independently.
• Strong commitment and drive for results demonstrated
• Eligible applicants must be nationals of EU countries or be eligible to work in Hungary.
• The selected intern will be required to provide proof of enrolment in a health/accident plan prior to taking up the assignment.

Contract Duration and Terms

• This contract is for a 3-month duration, a minimum of 3 days in the office, 2 days remote per week
• Intern is expected to be in the office when needed for specific activities
• This internship is paid with a stipend of net HUF 2105 / hour capped at net HUF 362,133 per month.
• Maximum 40 working hours per week are possible
• Individuals must fund their travel and living expenses
• Individuals must have proof of medical insurance covering their time at the duty station
• Individuals are personally responsible for obtaining any required visa or residence permit, covering the entire period of their internship
• Interns may take up to 2.5 days per month off work for any reason, including for medical reasons. The stipend will be reduced for any absence beyond this quota

For every Child, you demonstrate… 

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…
(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to A diverse and inclusive workforce to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children.

All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates will be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID).