Human Resources Officer

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Description

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Joining us as HR Officer (B5) you will be part of the HR Operations team and work closely with the HR Business Partner to support the Centre’s staff in Bonn. You serve as the first point of contact for routine staff inquiries regarding working conditions, contractual matters, and other employment-related issues. You will also be responsible for all aspects of HR administration, including the maintenance and organisation of staff records and data in our ERP system. As part of our HR team you collaborate closely with the organisation to address both day-to-day demands of the organisation and our staff. Our HR Operations team is central to ensuring that core HR processes are executed efficiently and reliably.

Responsibilities

• Act as first point of contact for routine staff questions on employment conditions, the ECMWF staff regulations and procedures, contractual matters, entitlements, benefits, escalating issues when necessary
• Prepare statutory correspondence and letters to staff
• Liaise with the relevant German authorities as required
• Manage the Protocol ID card application process for new staff and process change of circumstances for existing staff
• Coordinate contractual changes requested by departments
• Prepare employment offers, contracts of employment and related documents
• Support the offer management process by liaising with successful candidates on all matters relating to their appointment prior to their commencement of employment
• Coordinate the onboarding and induction process for newly recruited staff
• Assist staff with applications related to visas, local registrations etc.
• Carry out data input to the ERP, including payroll entries, in cooperation with the Payroll Manager
• Monitor sick leave and absences records
• Contribute to other HR projects as required

Requirements:

• Strong experience of working in an HR administrative capacity, ideally in an international environment
• Experience of providing HR support to line managers and individuals
• Excellent working knowledge of Microsoft Office (Word and Excel) is required
• Strong written communication skills to draft and respond to correspondence and enquiries
• Excellent time management skills to meet deadlines
• Candidates must be able to work effectively in English
• Fluency in German (spoken and written) is required given the required interactions with German authorities
• Candidates should have a higher standard of education (EQF Level 4).

Source: https://jobs.ecmwf.int/Job/JobDetail?JobId=10324

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