Human Resources Officer

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP),the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). These positions are located in the Human Resources Management Service (HRMS) within the Division of Administrative Services of the United Nations Office at Nairobi and reports to the Chief in the Staff Benefits & Entitlement Section. Within delegated authority, the Human Resources Officers will be responsible for the following duties:

Responsibilities

GENERAL:

• Advises human resources assistants on staff pay and benefits, including the on-boarding of selected candidates.
• Provides advice and support to managers and staff on human resources related matters.
• Keeps abreast of developments in various areas of human resources.
• Supervises the work of the human resources assistants in carrying out human resources administrative transactions, including preparation of personnel actions, maintenance of staffing tables and processing of contracts.
• Oversees the maintenance of filling systems.
• Provides advice and support to managers and staff on human resources related matters.
• Prepares special reports and participates and/or leads special human resources projects.
• Keeps abreast of developments in various areas of human resources.

ADMINISTRATION OF ENTITLEMENTS:

• Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulation and rules.
• Administers and provides advice on salary and related benefits, travel, and social security entitlements.
• Determines and recommends benefits and entitlements for staff on the basis of contractual status.
• Reviews policies and procedures and recommends changes as required.

OTHER DUTIES:

• Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Perform other related duties as assigned.

Education

• Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of five years of relevant experience, of which three at the international level, in human resources and personnel administration is required.
• Work experience in analyzing HR data and preparing reports to a targeted audience is desirable. Work experience using and trouble-shooting complex cases in Enterprise Resources Planning (ERP) systems is desirable.
• Work experience in administering entitlements and benefits for geographically dispersed staff members is desirable. Two (2) years or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required. Fluency of French and Spanish is desirable. Knowledge of another UN official language is also desirable. NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write and understand) and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.

Source: https://careers.un.org/jobSearchDescription/248099?language=en