Org. Setting and Reporting

The Air Transport Bureau (ATB) is divided into three branches: Aviation Security and Facilitation (ASF), Economic Development (ECD) and Environment (ENV).The ASF branch is responsible for the development and maintenance of Annex 9 – Facilitation and Annex 17 – Aviation Security, as well as related guidance material, for providing advice and assistance to States, and for managing the ICAO Universal Security Audit Programme-Continuous Monitoring Approach (USAP-CMA) aimed at auditing the effective implementation of security related Standards by States. It coordinates the activities of the Aviation Security and Facilitation Regional Officers (ASFROs), while maintaining close relationships with States’ Aviation Security and Facilitation Authorities, other UN Agencies, international and regional organizations, industry and academia. It provides support to ICAO governing bodies and other entities, including Panels of experts and their working groups, other Bureaus and ICAO Regional Offices. The incumbent reports directly to the Director, Air Transport Bureau (D/ATB) and assists D/ATB in the efficient and effective execution of the work programmes related to Aviation Security, Cybersecurity and Facilitation. The incumbent is expected to make the necessary decisions and supervise the four organizational entities in ASF: Aviation Security Policy Section (ASP), Aviation Security Audit Section (ASA), Implementation Support and Development – Security Section (ISD-SEC), and Facilitation Section (FAL). Cross-cutting programmes and activities (cybersecurity, health, cargo, dangerous goods, audit processes, RPAS/UAS) are managed in coordination with the Air Navigation Bureau (ANB) while Assistance, Implementation Support, Capacity Building and Training programmes and activities are managed in coordination with Regional Offices and the Capacity Development and Implementation Bureau (CDI).

Responsibilities

Function 1 (incl. Expected results) Leads, supervises and manages the work and staff of the Aviation Security and Facilitation Branch, achieving results such as: • Provide effective direction and guidance to staff. • Ensure adherence to ICAO financial and personnel regulations, policies and procedures. • Exercise overall management responsibilities, including formulating, supervising and ensuring the implementation of the triennial Business Plan and the annual operating plan. • Propose to D/ATB the annual and triennial resource requirements, as well as the resources supported by the voluntary contribution in the aviation security and facilitation fund (AVSEC/FAL fund). • Manage performance and ensure that functions and work programme are performed efficiently. • Coordinate the sections to maximize the synergy. • Communicate top-down decisions and report the follow-up results in accordance with established procedures. Function 2 (incl. Expected results) Develops and executes the strategy, work programmes and activities related to Aviation Security, cybersecurity and Facilitation, under the oversight of D/ATB, achieving results such as: • Oversee and facilitate the development and revision of aviation security, cybersecurity and facilitation policies, standards and recommended practices (SARPS), guidance material and studies. • Oversee the preparation and execution of the triennial business plan, the annual operating plan, work programmes and activities. • Oversee the preparation and presentation of working papers to the relevant Panels, Committees, the Air Navigation Commission, the Council, and the Assembly. Prepare for the meetings of the Aviation Security Committee (ASC) the Ad-Hoc Cybersecurity Coordination Committee (AHCCC) and International Explosive Technical Commission (IETC). • Serve as the Secretary to the ASC, the AHCCC and the IETC. • Assist D/ATB, in his capacity of Secretary of the Air Transport Committee (ATC), in matters related to Facilitation. • Supervise the preparation of meetings of the AVSEC Panel, the Cybersecurity Panel, the Facilitation Panel, as well as related technical expert groups and ensure the provision of Secretariat support. • Lead the development, maintenance and execution of the ICAO Global Aviation Security Plan (GASeP), the Cybersecurity Strategy for Civil Aviation and its Action Plan and the ICAO Traveller Identification Programme Strategy (TRIP). • Direct the conduct of studies and research on emerging issues and make recommendations on appropriate ICAO actions. • Serve as a principal advisor to D/ATB on matters related to Aviation security, cybersecurity and Facilitation. Function 3 (incl. Expected results) Galvanizes and takes the lead on providing expert and authoritative advice on aviation security, cybersecurity and facilitation policy issues to ICAO governing bodies, States, International Organizations and the aviation industry, achieving results such as: • Supervise the development and maintenance of Annex 9 and Annex 17 SARPS and related guidance material. • Undertake measures to ensure widespread awareness and observance of aviation security, cybersecurity and facilitation policies, standards and recommended practices and encourage use of guidance material. • Maintain, under the oversight of D/ATB and in accordance with established agreements, liaison with other UN organizations and bodies whose activities are of importance to the critical infrastructure protection, security, cybersecurity and facilitation matters of international aviation (UN CTED, UNOCT, UNODC, UNHCR, INTERPOL, IOM, IMO, UPU, WCO, WHO). • Liaise, negotiate and coordinate with national authorities with respect to aviation security, cybersecurity and facilitation policies subjects. • Maintain high-level contacts with senior officials of States and key partner organizations to ensure effective cooperation and implement working arrangements regarding the convening of aviation security, cybersecurity and facilitation events. • Keep abreast of developments and trends in aviation security, cybersecurity and facilitation, and present periodic status reports to the ICAO governing bodies. • React promptly to deal with crisis situations with provision of leadership and support to States in response to significant events affecting the security, cybersecurity and facilitation of international aviation. Function 4 (incl. Expected results) Supervises and ensures the success of the Universal Security Audit Programme Continuous Monitoring Approach (USAP-CMA), achieving results such as: • Ensure that USAP-CMA programme is delivered in accordance with relevant Assembly Resolutions and Council Decisions, including the monitoring of compliance to ICAO SARPs. • Review and update, when necessary, relevant policies and rules related to the implementation of the USAP-CMA. • Liaise, negotiate and coordinate with national authorities with respect to the administrative and logistical aspects of the USAP-CMA. • Chair the Significant Security Concerns (SSeC) validation committee in charge of • Present to ICAO Council the annual report and to the Assembly the triennial report of USAP-CMA activities and results. • Collaborate with the Universal Safety Oversight Audit Programme – Continuous Monitoring Approach (USOAP–CMA) to find opportunities to improve the planning and implementation of the respective audit programs for efficient use of resources, as well as the desired strategic effect of the programs. Function 5 (incl. Expected results) Formulates and administers the Organization’s aviation security, cybersecurity and facilitation assistance strategies and oversees implementation support and capacity development activities in the areas of aviation security, cybersecurity and facilitation, in coordination with the Regional Offices, the Capacity Development and Implementation Bureau (CDI) and its Global Aviation Training Section (GAT), and Regional Aviation Conferences (ACAO, AFCAC, ECAC, EACAC, LACAC), achieving results such as: • Contribute to the development and implementation of the ICAO Assistance and Capacity Building Strategy for aviation security, cybersecurity and facilitation matters. • Supervise the maintenance of ICAO’s Aviation Security Training Packages (ASTPs) and other cybersecurity and facilitation training materials. • As a member of the Monitoring Assistance and Review Board (MARB) provide assistance for consideration of, and decision making on, monitoring and assistance activities. • Foster partnerships and other collaborative agreements among States, industry, international organizations, and other stakeholders in proposing, developing, coordinating and managing aviation security, cybersecurity and facilitation technical assistance projects. • Maintain the alignments of projects and activities with Assembly and Council decisions, ICAO policies and strategies and available resources. Function 6 (incl. Expected results) Supports the Director in planning and managing the activities of the Bureau, achieving results such as: • Deputize for D/ATB during periods of absence and/or at designated boards or committees. • Represent ICAO, as required, to act on behalf of the Director at designated international and regional meetings, conferences and symposia. • Contribute to the overall planning, development and implementation of the Bureau’s work programmes. Function 7 (incl. Expected results) Performs other related duties, as assigned.

Competencies

Professionalism: Knowledge of international aviation conventions, ICAO Standards and Recommended Practices related to aviation security and facilitation; understanding of the role of ICAO and its relationships with other UN system organizations; familiarity with the work of other related international organizations, regional and sub-regional bodies. Demonstrated ability to deal with complex issues with diplomacy and tact; ability to lead in a fast-changing environment, and setting an example. Shows pride in work and in achievements; demonstrates professional competence and mastery of the subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes ownership for all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed. Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; Generates and communicates broad and compelling organizational direction inspiring others to pursue that same direction; Conveys enthusiasm about future possibilities. Building Trust: Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive or confidential information appropriately.

Education

Essential: • An advanced level university degree (Master’s degree or academic equivalent) in an aviation-related field, including a scientific or technical discipline, management, administration or in a related area.

Job – Specific Qualification

Not available.

Work Experience

Essential: • A minimum of fifteen (15) years of experience, of which at least ten (10) in the administration or management of aviation and/or international security, cybersecurity, facilitation programmes or related area, is required. • Managerial experience at the senior executive level in a public or private sector organization, is required. • Experience at the international level or dealing with aviation security, cybersecurity or facilitation matters crossing national boundaries, is required. • Experience in managing aviation security, cybersecurity and/or facilitation related programmes and/or businesses, in multicultural environment, is required. • Experience in the development and implementation of aviation security, cybersecurity and/or facilitation standards, recommended practices and specifications, is required. Desirable: • Familiarity with ICAO projects and implementation activities related to aviation security, cybersecurity and facilitation, is desirable. • Experience in conducting negotiations at the international level and in organizing and leading international meetings, is desirable. • Familiarity with ICAO annexes, policies and guidance material related to aviation security, cybersecurity and facilitation, is desirable. • Experience with corporate performance management in the public or private sector, is desirable. • Experience in public speaking and media engagement, is desirable.

Languages

Essential: • Fluent reading, writing and speaking abilities in English. Desirable: • A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.” Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories. It should be noted that the maximum period for which a staff member at the D-1 level can serve is eight (8) years. The initial appointment will be on a fixed-term non-career basis for a period of four (4) years (first year is probationary for an external candidate). A second fixed-term non-career appointment may be granted to the incumbent, subject to re-appointment procedures. The combined duration of the initial and second fixed-term contracts shall not exceed eight (8) years. ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. ICAO offers an attractive remuneration package, including a tax-free annual net base salary in US dollar (subject to mandatory deductions for pension contributions and health insurance), and a variable post adjustment* which reflects the cost of living in a particular duty station. Annual Salary for this post: US $157,126 (which includes a Net Base Salary of US $106,023 + Post Adjustment of US $51,103) ICAO also offers the following benefits, subject to conditions as defined in the Staff Rules: • Dependency allowances • Rental subsidy • Settling-in grant, to assist in meeting initial extraordinary costs when arriving at or relocating to a new duty station. • Travel and relocation shipment, when moving to a new duty station. • Education grant for children in full-time attendance at an educational institution • Home leave travel (normally once in every two years of qualifying service) • 30 working days of vacation per year • Pension fund entitlements under the UN Joint Staff Pension Fund • International health insurance; optional life insurance • Disability protection ICAO encourages a positive workplace culture, and promotes inclusivity and diversity within its workforce. (*Post Adjustment: The base salary is supplemented by a post adjustment which varies according to the cost of living in the duty station and the exchange rate of the United States dollar. The post adjustment, set by the United Nations as a percentage of the base salary, ensures that all staff members at the same salary level have a similar purchasing power in every duty station by compensating for the differences in cost of living while taking currency fluctuations into account.)

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.