The Organizational Setting

The Regional Office serves ICAO Member States in the region assisting them in the development of comprehensive regional plans of the air navigation system and the improvement of these plans, as well as the world-wide ICAO provisions and procedures. It conducts mandatory safety oversight assessments of States’ Civil Aviation Authority, it sustains extensive missions and meeting activities, disseminating information and encouraging participation in all ICAO activities. It helps States develop and implement technical cooperation programmes to this end.

The incumbent reports directly to the Deputy Regional Director with whom s/he consults on complex technical issues.

Major duties and Responsibilities

Function 1 (incl. Expected results)

Provides guidance, assistance and advice to States in the conduct of gap analysis and the development of national/regional implementation plans and provide Secretariat support to Regional Aviation Safety Groups, achieving results such as:

• Formulate advice on national regulations, procedures and practices in relation to ICAO Standards and Recommended Practices and Procedures (SARPs) and guidance material issued by ICAO.
• Lead and manage safety oversight activities of the regional office in the region vis-à-vis regional and sub-regional aviation safety agencies/groups.
• Organize, conduct and/or participate in seminars, workshops and meetings to assist States, particularly those with significant safety concerns (SSC) in their efforts to rectify safety deficiencies and enhance their safety oversight systems, in cooperation with the Air Navigation Bureau, and in accordance with the ICAO Continuous Monitoring Approach (CMA) strategy.
• Act as Secretary to meetings and prepare technical reports.
• Serve as the Regional Office Focal Point for the AFI Regional Aviation Safety Group (AASPG/SMO-SG).
• Lead and manage the technical Focal Points in States for the implementation of the AFI regional safety group activities and provide technical support to the Regional Director for conducting meetings of the Group.
• Act as Team Leader during Regional Office Safety Team (ROST) missions in order to ensure successful preparation for ICAO USOAP Activities.

Function 2 (incl. Expected results)

Analyse and proactively assess a State’s USOAP results related to personnel licensing, aircraft operations and flight safety on a regular basis with emphasis on any issues raised by the Monitoring and Assistance Review Board (MARB), International and regional organizations and other appropriate stakeholders and provide technical advice and recommend solutions on such issues), achieving results such as:

• The personnel licensing, aircraft operations and flight safety matters in all States being conducted in conformance to ICAO standards.
• Identification of potential risk factors with a view to prioritise any interventions by the States, ICAO and the partners.
• A reduction in accident rates and number of fatalities.
• Support the relevant strategic objectives of the ICAO.
• A reduction in the lack of effective implementation of ICAO Standards in Flight Operations among ESAF States.

Function 3 (incl. Expected results)

Maintains a record of the status of implementation of ICAO provisions and provides advice to State Civil Aviation Authorities on measures required for effective implementation of the provisions in the fields of Aviation Medicine (AVMED), Operations (OPS), Accident Investigation and Prevention (AIG) and Dangerous Goods (DG), achieving results such as:

• Monitor developments of concern in the States to which the Regional Office is accredited.
• Participate in implementation support planning and evaluation missions and perform assistance activities on behalf of the CDI Bureau.

Function 4 (incl. Expected results)

Coordinate and facilitate the conduct of training, seminars and workshops relating to personnel licensing, aircraft operations and flight safety including State Safety Programme (SSP) and Safety Management System (SMS), may be required, achieving results such as:

• An increase in the number of qualified technical personnel in personnel licensing, aircraft operations and flight safety areas resulting in all licensing, certification and approvals being issued in accordance with National and International Standards.
• Effective implementation of SSP and SMS by all States and service providers respectively.
• A reduction in the number of aircraft accidents and fatalities.

Function 5 (incl. Expected results)

Conduct technical studies, develop reports and prepare correspondence as necessary for transmittal to Contracting States, the AFI Plan Steering Committee, international and regional organizations, and other partners and stakeholders, achieving results such as:

• Updated technical information on the status of personnel licensing, aircraft operations and flight safety in States.
• Identification and addressing of potential safety hazards.
• Increase in aviation safety due to sharing of safety data among all stakeholders.

Function 6 (incl. Expected results)

Liaise with Regional Office and Headquarters technical staff members, international and regional organizations, industry partners as well as other stakeholders in order to develop new partnerships to further provide implementation support to Contracting States, achieving results such as:

• Maintain liaison with operators and international and regional aviation organizations.
• Maintain currency with developments in the field of aviation.
• Promote mutual exchange of safety and security related information in a bid to enhance aviation safety and security in the region.
• Provision of coordinated and timely implantation assistance by all Stakeholders.
• Prevention of duplication in effort.
• Resources being directed in most needed areas.

Function 7 (incl. Expected results)

Performs other related duties as assigned.

Qualifications and Experience

Education

Essential

An advanced-level university degree (Master’s degree or academic equivalent) in an aviation-related technical field, is required. A first-level university degree in combination with two additional years of qualifying experience in an aviation-related technical field, may be accepted in lieu of the advanced university degree.

Professional experience

Essential

• At least seven (7) years of experience in a civil aviation environment, including a minimum of three years of experience as a government inspector or an ICAO auditor, preferably of aircraft operations, certification and supervision.
• Experience working at management level or in an advisory capacity in the areas of aircraft operations and flight safety, including involvement in project management and planning concepts.
• Experience in providing training and/or conducting seminars and workshops in an aviation-related discipline, preferably related to international obligations and government regulation of air transport and specifically relating to aircraft operations, certification and supervision.

Desirable

• An Airline Transport Pilot License (current or expired) with experience as pilot-in-command on large turbine powered commercial aircraft engaged in international operations is highly desirable.
• Knowledge of ICAO and its functions, including the functions of the different bureaus and offices, Air Navigation Commission (ANC), Council and Assembly and experience in working closely with senior officials at the State and International levels is a definite advantage.

Languages

Essential

• Fluent reading, writing and speaking abilities in English.

Desirable

• A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

COMPETENCIES

Professionalism: A good knowledge of national of national civil codes and civil aviation regulations is an asset, including familiarization with regional and State initiatives and aircraft operations-related regulations developed for common use of a group of States. Knowledge of the Convention on International Civil Aviation , ICAO Standards and Recommended Practices (SARPS) relating to flight safety, and related guidance material specifically related Annexes 1, 6, 13 and 18. Knowledge of other ICAO Annexes and documents. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Conditions of Employment

It should be noted that this post is to be filled for a period of 3 years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration:
Level P-4
Net Base Salary

per annum
+
Post Adjustment (net)

per annum(*)

USD $84,672

USD $34,207

(*) Post Adjustment is subject to change.