JOB DESCRIPTION

Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian ‎organization, with a network of 191-member National Societies. The overall aim of the IFRC is “to inspire, encourage, ‎facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing ‎and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and ‎peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and ‎after disasters, health emergencies and other crises. ‎

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member ‎National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the ‎following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and ‎universality. ‎

The Japanese Red Cross Society (JRCS) has been working in Ukraine since April 2022 following the escalation in conflict ‎and established a country office in Lviv in May 2023 and shifted its base to Kyiv in May 2024 with two Delegates to ‎support the Ukrainian Red Cross Society in close cooperation with the Red Cross Red Crescent Movement partners ‎including the IFRC and ICRC, and other partner National Societies. The JRCS is integrated in the Delegation of the IFRC in ‎Ukraine.‎

Job Purpose

Her/his key purpose is to provide support to the JRCS C/O in all aspects of the programmatic, technical, administrative support to ensure smooth running of the office and delegation projects.

This support will cover the areas of: program, such as coordinating agendas and providing translation services for the international delegates and support for the meetings, reports and other documentation; finance, such as collecting documentation for financial reports or recording data, and logistics, such as transportation of the JRCS delegates when needed.

She/he will assist the JRCS team in daily activities in the area of mentioned above and will liaise between the JRCS C/O and URCS branches etc. including online and during field visits.

Job Duties and Responsibilities

Administrative support and Interpretation

Consecutive interpretation from Ukrainian to English and vice versa during the meetings with the URCS, JRCS, movement partners and other stakeholders; during the training, learning sessions and other events.
Contact with stakeholders by phone, email and instant messaging, as needed.
Support in administrative tasks.
Coordinate accommodation and travel for field visits.
Accompany the JRCS delegates in their trips to the field.
Support the JRCS delegates in procurement requests.

Information management support

Support in information and data collection (related to the project, security, and any relevant information) for reporting, coordination purposed as required.
Support in all other relevant tasks as required

Logistical support

Transportation of the staff on the territory of Ukraine in a safe and courteous manner, and according to IFRC vehicle policy, operating procedures, driver rules and regulations.
Responsible for the daily cleanliness of the interior/exterior of the vehicle.
Conform daily morning assessments of road conditions and security situations when in the field or traveling to the field.
Inspect and record the condition of the vehicle daily; prepare a weekly maintenance checklist.
Ensure timely servicing and maintenance of IFRC vehicles, and report to Logistics Department any mechanical
problems.
Ensure vehicle is insured and all legal documents are always in order; inform Logistics Department three weeks in advance of any renewals due (i.e. insurance, road license, etc.).
Accountable for all vehicle equipment and spares. Negligent loss of equipment will result in immediate dismissal or equivalent deduction from salary.
Ensure vehicle security and safety when parking.
Ensure vehicle is never overloaded and only carries JRCS and movement passengers.
Visually inspects and mutually tests the vehicle prior to departure.
Obey all traffic rules and regulations in the Country
Maintains vehicle logbook up to date and with all required information.
Keep an inventory of all tools and accessories in the vehicle

Others

Maintain high level of confidentiality at all levels of work.
Any other reasonable tasks requested by the JRCS C/O and within the capacities and scope of the work.
Traveling to Kyiv for the vehicle maintenance

Supporting IFRC log team when necessary

Job Duties and Responsibilities (continued)

Duties applicable to all staff
‎1.‎ Actively work towards the achievement of the Federation Secretariat’s goals ‎
‎2.‎ Abide by and work in accordance with the Red Cross and Red Crescent principles
‎3.‎ Perform any other work-related duties and responsibilities that may be assigned by the line manager

Education

Required

– Bachelor’s degree (any discipline)‎

– High School Diploma

Preferred

– Relevant professional training courses (Red Cross/Red Crescent related, humanitarian ‎and development sector, project management, etc.)‎

Experience

Required

– Experience with an international organisation, INGO, NGO and/or government ‎development agency

– Experience in interpretation/translation or in using English as working languages

– Experience in managing budgets

– Must have a valid professional driver’s license categories B legal in Ukraine.‎
– Minimum 3 years of driving experience.‎

Preferred

– Volunteering or professional experience within the Red Cross / Red Crescent ‎Movement

– A valid right to cross the border and all necessary supporting documents.‎

Knowledge, Skills and Languages

Required

– Good knowledge of IT skills, particularly in Excel, Word and PowerPoint.‎ X
– Basic knowledge of cars mechanics.‎ X
– Knowledge of traffic rules in Ukraine.‎ X

Competencies, Values and Comments

VALUES: Respect for diversity; Integrity; Professionalism; Accountability.

CORE COMPETENCIES: Communication; Collaboration and Teamwork; Pro-activity; National Societies and Customer Relations; Creativity and Innovation; Building Trust.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements