IL Admin Coordinator

IL Admin Coordinator

Mechanicsburg Child Welfare Training Programs – Pennsylvania-Mechanicsburg – (24006277)

The Administrative IL Coordinator will be responsible for providing professional customer service, administrative, and technical support to the staff of the Pennsylvania Child Welfare Resource Center (Resource Center). The Administrative IL Coordinator functions as a team member of the Administrative Department of the Resource Center. Duties include providing administrative support and assistance to the assigned department manager(s), supervisor(s), and staff. 

Additional duties of this position include but are not limited to the following: 

• Budget tracking
• Handling the receipt, filing and tracking of confidential documents
• Ordering, tracking and inventory of supplies
• Creating, managing and monitoring excel spreadsheets
• Creating reports for a variety of projects
• Collaboration with other departments in the creation of printed published material and updating of websites
• Support of webinars

The Child Welfare Resource Center operates in a hybrid work approach where work can be completed remotely, in the Mechanicsburg office, and in the field as necessary and appropriate. Time for this position is estimated as 55% remote work, 40% in the Mechanicsburg office, and 5% in the field. Must be able to travel infrequently statewide throughout the Commonwealth and attend the weeklong annual Older Youth Retreat at the University of Pittsburgh Johnstown Campus. A valid driver’s license or the ability to travel to perform the essential functions is required.

Experience working with ethnically and culturally diverse populations preferred. A commitment to achieving equity and inclusion in the child welfare system is a must. 

Candidates who desire consideration for this position MUST apply online. 

Candidates are encouraged to also attach a cover letter.

Please review the Posting Deadline at http://www.pacwrc.pitt.edu/HumanResources.html and for more information about the Resource Center, visit us at http://www.pacwrc.pitt.edu. 

The University offers a robust retirement savings plan option, including: 

• 100% University match on employee contribution of 3-8% of base pay
• 150% University match on employee contribution of 3-8% of base pay after vesting.
• Enhanced University match for those nearing retirement
• 11 Paid Holidays
• Paid Vacation, Sick, and Personal Days
• Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year
• Paid Parental Leave
• Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans
• Flexible Work Schedules
• Staff, Spouses, Domestic Partners, and Dependents Education Benefits

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions Must be able to operate computers and other office equipment; communicate effectively with management contacts as well as internal and external contacts; perform under pressure when there are numerous deadlines and be adaptable to last minute changes; perform multiple job tasks and projects. A valid driver’s license or the ability to travel to perform the essential functions is required. 

Physical Effort Typical field travel required will be statewide throughout the Commonwealth on an infrequent basis, lift up to 50 pounds, set up and prepare audiovisual equipment for meetings and presentations.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Administrative Assistant III

Job Family Administrative Support

Job Sub-Family Clerical

Campus Mechanicsburg

Minimum Education Level Required Associate’s Degree

Minimum Years of Experience Required 5

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday-Friday, 8:00 a.m. – 4:30 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range To be determined based on qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents Resume, Cover Letter

Optional Documents Not Applicable

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