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Senior Facilities Officer (Design/Construction) – Facilities Division – CSF

The International Monetary Fund (IMF) is seeking a Senior Facilities Officer for the Facilities Division (DF) of the Corporate Services and Facilities Department (CSF) which provides a wide range of project management and execution services in support of the IMF’s business needs and the well-being of its employees.

Primary Responsibilities

The chosen Senior Facilities Manager is responsible for providing the essential base services listed below, unless otherwise directed by the Construction Management Section Chief based on the assignment and engagement timing:

Feasibility Studies: Development and oversight of feasibility studies, long range project budget forecasting, and end of year spending requirements.

Programming and program validation: Ensure that all key project stakeholders’ requirements are captured based on a detailed stakeholders’ analysis to draft the project statement of work. Validate the defined project scope and budget with key stakeholders to accurately reflect the needs of the client and end users. Project scoping, planning, and formulation: refine and further develop project requirements within the framework of existing budgets and allocated timelines. Project Delivery: Acting as the owner’s representative, the Senior Facilities Officer will be responsible for planning, executing, and supervising the delivery of facility upgrades, as well as interior and base building construction improvements. The Senior Facilities Officer will operate under the guidance of the Construction Management section chief and comply with the standards established by the Division of Facilities (DF).

Budget and Schedule Management: The Senior Facilities Officer will be responsible for developing initial project cost estimates, detailed budgets, expenditure projections, and schedules to validate the original budget request and establish milestones for the project’s progression. The Senior Facilities Officer will monitor the project schedule and budget against the defined baselines throughout the project life cycle.

Predesign: Manage CM consultants to develop programming requirements to inform basis of design narrative.

Design Bid and Award: Ensure and validate the cost-effective procurement of Architectural and MEP design services in accordance with existing IMF contracts and processes. Define and assess the required scope of design services, review and validate of A/E cost estimates, review and validate A/E fee proposals, and manage the approval and execution of design contracts on behalf of the IMF. Design Oversight: Ensure that the design intent, per the client-agreed requirements are adequately captured in the design documents. Provide direction and guidance to the A/E firm, including assurance that adequate review periods are provided to the IMF, and all design review comments, responses, and direction are accurately captured. Compliance: Ensure and validate that the requirements, design specifications, implementation plans, and subsequent changes are all in conformance and compliance with: The IMF policies, standards, and guidelines. CM Construction codes and building permit requirements. CM QA/QC (quality assurance and compliance) standards and reviews. The IMF Contractor Governance Site Impact Control Plan (SICP) process. External industry and local regulatory authorities’ directives and regulations. Implementation/Construction Bid and/or Award: Ensure and validate that the procurement processes of the IMF is followed during the solicitation and award of contracts. The Senior Facilities Officer will assist in the preparation of bidding documents and be actively engaged in the evaluation of bids and the recommendation of contract award.

Construction oversight: Ensure that the intent of the design documents and the requirements of the users are accurately incorporated into the actual build out. The Senior Facilities Officer shall monitor, validate, and document construction activities daily to ensure that the IMF interests and agreed plans are met. The Senior Facilities Officer will coordinate and manage the internal stakeholders who support various project activities such as AV, IT, DF sections, etc.

Post Construction/Commissioning: Ensure, validate, and document that work is accurately completed, and functions as intended.

Close out and lessons learned: Provide accurate documentation of the completion of the work, follow up to ensure prompt payment of all outstanding invoices and documentation of positive and negative aspects of the project. Ensure project team provides accurate as-built drawings, warranties, manuals, training (as needed) and operations & maintenance manuals and information to the IMF. Project Progress Reporting: Provide regular updates on the overall progress of the project, detailing milestones achieved, potential change orders and schedule risks, challenges faced, and future project timelines.

IMF Meetings and Presentations: Prepare for and participate in regular meetings with the client, presenting relevant reports and updates. Address any client concerns and provide a platform for open communication and collaboration. Detailed Programming for complex scope projects: Occasionally CM may have specialty or high visibility projects that require special handling. The Senior Facilities Officer may be required to make high level presentations or perform under high pressure situations.

Qualifications of ideal candidate:

Educational development, typically acquired by the completion of a relevant advanced university degree, supplemented by a minimum of four years of professional experience in Architecture, Civil Engineering, Design and Construction field, or equivalent; or a bachelor’s degree, supplemented by a minimum of ten years of relevant professional experience in Architecture, Civil Engineering, or a related field, is required. Certification as Project Management Professional (PMP) or equivalent is preferred.

Additionally, the candidate should have:

Knowledge of DC design and construction codes and building permit requirements. Strong time management, organizational and prioritization skills, ability to adapt to changing priorities and to work effectively both independently and in a team-based environment. Proven track record of successful project formulation and delivery, with an attitude of continuous improvement. Must be proficient with Word, Excel, PowerPoint, MS Project. Experience with other project management tools (Primavera P6, Microsoft project, Clarizen) is desired. Advanced skills in communication, negotiations, and vendor/stakeholder management in diverse international and multicultural environment. Excellent technical writing skills and proven track record of statement of work (SOW) writing capabilities to be able to produce comprehensive SOW to meet the IMF expectations. Come to the table with new ideas and industry best practices to support Construction Management team (CM) in continuous improvement. Liaison with other departments to coordinate the various activities above, follow up, and drive to completion stated projects. Experience with all project phases (Feasibility, Design, Construction and Closeout) of commercial interior architecture projects. Experience managing Design-Bid-Build, Design-Build, and Construction Manager @ Risk project delivery methods. Ability to manage contracts with vendors/contractors by assigning tasks and communicating expected deliverables. Experience with reviewing and analyzing contractor proposed work schedule, Earned Value, identify critical path activities, review, and approve proposed baseline schedule and recommend recovery plan when required. Proven experience incorporating energy-efficient, sustainable, and environmentally sound solutions and materials into project designs. Proficiency in identifying potential risks in project planning and execution. Working knowledge of Building Information Modeling, smart building technologies, and integrations into facility management.

Department:

CSFDFSM Corporate Services & Facilities Dept Facilities Management Space Planning & Management

Hiring For:

A11, A12

The IMF is committed to hiring diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements