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The Corporate Services and Facilities Management Department of the IMF is seeking to hire an experienced Senior Facilities Officer to oversee an assigned portfolio of IMF owned and leased real estate assets and manage the execution of international and domestic lease transactions and oversee related office renovation projects by the IMF’s global partner.

The Senior Facilities Officer (Real Estate) reports to the Section Chief, Global Real Estate, and is based at the IMF headquarters in Washington, D.C., however the incumbent is required to undertake periodic travel to IMF overseas field offices to carry out the duties of the position.

The Global Real Estate Section (GRE) oversees the IMF’s global portfolio of owned and leased real estate assets and manages the real estate activities at approximately 220 properties (commercial office, government provided office, and executive residence) located in over 100-member countries. Field office properties are a mix of office and residences, spread across five geographical regions, to include: Sub-Saharan Africa, Asia Pacific, Europe, Middle East/Central Asia, and Western Hemisphere. GRE provides portfolio management advisory services to departments with operations at the IMF’s field office locations, oversees the execution of complex lease transactions and interior fit-out/project management activities, and manages the lease administration and field- based property management functions for the IMF.

The responsibilities of the Senior Facilities Officer (Real Estate) position is to provide technical expertise to the global real estate program, with focus on real estate portfolio and transaction management based on international and local laws, commercial office design and management of interior renovations. The incumbent will provide expert real estate advisory services to clients and execute real estate related lease transactions and manage small to medium scale interior fit-out projects – many of which are in emerging markets- in support of the IMF’s mission. Most of the site selection and renovation projects are executed by third-party firms with long-term contractual agreements with the IMF. Additionally, the Senior Facilities Officer is responsible for overseeing residential leasing and lease administration activities for an assigned portfolio.

Major Duties and Responsibilities:

• Provide portfolio management services to departmental clients. Understand client needs and recommend options that will meet those needs. Contribute to the budget process and cost management efforts by ensuring a good understanding of relative costs, the financial framework and IMF budget process; assist in advising clients on their associated property costs and supporting them during the budget process.
• Identify suitable properties based on established IMF guidelines, reviewing market intelligence and available property listing conducted by third party service providers, that best support internal client business needs.
• Assess suitability of available properties by visualizing the future state and estimating potential costs to retrofit.
• Represent the IMF in the negotiations leading to the execution of real estate lease agreements.
• Work closely with the Legal Department to ensure lease agreement includes standard IMF clauses, privileges and immunities and business conditions that limit risk to the IMF; and liaise with local counsel to incorporate local laws into the final lease contract.
• Implement the IMF field office workplace design standards by designing the workplace to optimize staff performance and safety.
• Manage interior renovation projects (or direct a third-party firm) to support office design, renovation, and furniture/equipment sourcing. Engage or oversee engagement of project resources comprising architects, engineers, IT and AV consultants, contractors, and suppliers to implement the project plan.
• Control costs, drive service excellence and mitigate risks to gain increased value from third-party relationships throughout the life cycle of each property. Identify opportunities to innovate new processes and practices or enhance existing processes to enhance service delivery and increase value to the IMF.
• Manage vendor activities and maintain both new and existing vendor relationships, keep accurate documentation, resolve problems and issues, and streamline processes as needed.
• Collaborate with IMF internal service providers (e.g., IT, Transportation, Procurement), stakeholders (e.g., Legal, Security Services), clients and others to explore operational efficiencies, review improvements at field office and ensure costs saving measures are in place.
• Follow IMF Procurement procedures and policies when entering into contract agreements with service providers and vendors.
• Ensure lease renewal transactions for assigned portfolio are price competitive, are executed on time and in a manner that is in the best interest of the IMF.
• Assists the Section Chief with specific initiatives and projects as required and provide coaching to support the development of junior staff in GRE.
• Any other responsibilities and roles as assigned.

Minimum Qualifications

Advance university degree, supplemented by a minimum of four years of professional experience in Corporate Real Estate, Architecture, Interior Design, or Facilities Management fields is required; or a bachelor’s degree, supplemented by a minimum of ten years of relevant professional experience in Corporate Real Estate, Architecture or Commercial interior renovations (preferably in a multi-national organization), is required.

In addition, the ideal candidate will have the following skills and competencies:

• Demonstrated expertise of executing international real estate lease transactions and managing real estate projects for commercial and residential properties. Work experience in emerging/developing countries is an advantage.
• Expertise in all facets of commercial interior renovation experience. Ability to design space plans, estimate renovation costs and manage renovations within an established budget and schedule.
• Demonstrated ability to influence staff at all levels, lead successful project teams, and collaborate effectively in a consensus driven environment.
• Exceptional customer relationship skills.
• Proven track record of remotely managing providers of outsourced services.
• Demonstrated proficiency in preparing financial analysis and project budgets; ability to convey outcomes effectively.
• Ability to manage multiple projects simultaneously with adherence to strict and competing deadlines.
• Ability to work under pressure dealing with constraints which are often outside one’s control
• Works well independently and in a team setting; possesses strong teamwork and interpersonal skills, promotes collaboration, and has mastered excellent negotiation skills.
• Demonstrated ability to assess a situation holistically and realistically, using good judgment, tact, diplomacy and discretion in dealing with challenging and politically sensitive situations.
• Experience working in multi-cultural organizations.
• Ability to manage projects across many time zones, requiring work outside typical business hours.
• Strong written and oral skills in English; proficiency in French, Spanish, Arabic or Russian is a plus.

Department:

CSFDFRE Corporate Services & Facilities Dept Facilities Management Capital Projects & Real Estate

Hiring For:

A11, A12

The IMF is committed to hiring diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements