Information Governance Analyst – Management Analyst 5 – Olympia

Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community.”

Job Title: Information Governance Analyst – Management Analyst 5

Location: Olympia, WA – This position is Full-Time/Permanent/Hybrid.

Closes: Thursday, August 29th, 2024

Salary: $6,227 – $8,377 Monthly

Note: This position is primarily remote, allowing the successful candidate to work from home, however, in-person meetings a few times a month is required.

We’re looking for an individual to join our team within the Administrative Services Division (ASD), in the Enterprise Risk Management Office (ERMO), who has exceptional experience evaluating, researching information and developing organizational strategies. If this sounds like you, we encourage you to apply and join us in our quest in working towards the common goal of eliminating child and youth outcome disparities based on race and ethnicity.

Click here to learn more about DCYF. 

The Opportunity: 

The role of the Information Governance Analyst (MA5) is essential and works directly with ASD leadership, ERMO and OIG to ensure the vision of the OIG is shared.

This position is responsible for evaluating and researching information management activities and developing organizational strategies that assist DCYF in achieving its goals around records and system management.

The mission of DCYF is to protect children and strengthen families so they flourish. This position contributes to that mission by ensuring the accuracy of our records so that our workforce, stakeholders, and customers receive the correct information to make decisions that affect children and families in Washington State. 

Some of what you will get to do:

• Assist the ERM Assistant Director and OIG Senior Administrator in selecting an information governance framework and measures our success in meeting the standards of that framework.
• Collaborate with ERM and OIG management to support the information governance needs and wants so that our teams can meet their goals.
• Act as communication lead for information governance work so that we are communicating using the right communication tools to the right audience..
• Track trends using various information governance data and makes recommendations to leadership based on that data.
• Create enterprise-wide information governance standards and assess that those standards are being met.
• Build project plans and change management plans to help facilitate necessary implementation and changes in various projects related to information governance functions.
• Analyze audit information to ensure compliance and identify areas for improvement and maintenance in the information governance framework.
• Engage with stakeholders both internal and external to collect the right information needed to make decisions that impact our partners.

Required Qualifications: 

• Equivalent education and experience totaling nine years in information governance functions and/or legal and customer service functions.

OR

• A Bachelor’s degree in business administration, accounting, social services, law, paralegal, or a related field AND five (5) years of experience in information governance functions and/or legal and customer service functions.

Required Competencies:

• Previous demonstrated ability to be organized, responsive, and highly thorough problem solver and able to work with minimal supervision.
• Previous demonstrated ability to interact and correspond professionally with internal and/or external partners.
• Previous demonstrated experience in leading teams during process improvement and change environments.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Previous experience in developing and implementing legal or information governance policies, procedures, and best practices.
• Previous experience in building new programs, functions, and teams.
• Previous demonstrated familiarity with records management systems, such as Ilinx.
• Previous demonstrated skills in attention to detail and good organization.

How do I apply? 

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• Cover Letter
• Resume (updated/current)

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Incumbent must hold a valid driver’s license when operating a state or privately-owned vehicle on official state business.

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.jones@dcyf.wa.gov. If you’re experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. 

Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

2024-09173

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems’ web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. 

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

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