Who We Are

Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.

Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.

Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.

What You’ll Be Doing:

Job Scope: Responsible for the development and implementation of document control processes, policies and procedures by identifying areas where efficiency and productivity could be improved by redesigning business processes and technology solutions. The role also drives the management and control, scanning, storage and distribution of drawings and documentation relating to the Information Management Team using these processes. Assists with driving compliance with Technical and Maintenance Execution/Turnaround department activities including project document storage, library organization and maintenance, distribution and tracking of engineering packages and Technical Department controlled documents with internal and external stakeholders.

Primary responsibilities will include but not be limited to:

• Responsible for providing guidance and support by sharing expertise as well as setting expectations around standards, policies and procedures for end users and contract support when additional resources are needed.
• Direct domain experience in Engineering Document Management or Engineering Information Systems for Owner/Operators or EPC’s Including:
• Engineering information standards (e.g., tag and document classification, tag and document metadata, tag and document states).
• Engineering information management processes.
• Understanding of the engineering information lifecycle and how this supports Engineering, Construction, CS&U, Operations, Maintenance & Reliability, etc.
• Existing engineering information management system(s), databases and legacy data.
• Experience with documentation management processes, codes and standards relating to Major Capital projects including final document handover.
• Developing information handover standards and procedures for Operations, such as but not limited to; Contractor Deliverable Requirements, Vendor Data and Document Requirements, etc.
• Conducting quality audits of data and documents for operating facilities.
• Work with cross-functional teams to design or re-engineer business processes and take ownership of their translation into design specifications, implementation, and transition to operations.
• Provide input to the development of business capability driven roadmaps for the assigned business systems, relevant architecture and software development standards, procedures, and initiatives.
• Assists with the management of sourcing, coordination and distribution of drawings and information within departments, external stakeholders and document storage facilities.
• Ensures all drawings handled are controlled in compliance with USA drawing systems, procedures and standards.
• Manages the compliance of the document/drawing transmittal process.
• Distributes and tracks Plant Change Request (PCR) review packages throughout the plant for OPEX projects.
• Supports the Engineering and Projects team on the filing and distribution of project documentation in compliance with the global standards EDMS (Engineering Document Management System) and MCMP (Manufacturing Capital Management Process).
• Assists Engineers with administrative tasks when required.
• Assists the Technical Department Administrative Assistant when required.
• Catalogues, stores and provides access to books, manuals, standards, regulations, publications, equipment guides etc. as required. Maintains library systems.

Ideal Background:

Education: Bachelor or Master of Science degree in Mechanical Engineering from an accredited university is required. 

Registration: Professional Engineering registration is highly preferred. 

Experience: This position requires 6+ years of relevant industrial experience in document control / quality assurance

Required Knowledge, Skills, and Abilities:

• Advanced ability with establishing document control systems and programs, ensuring information is accurate, controlled, transmitted and archived for optimized tracking and retrieval.
• Advanced MS Office application knowledge.
• Familiar with document management systems and database applications.
• Familiar with Manufacturing related software programs.
• Organizational skills, particularly great attention to detail.
• Ability to follow systems, procedures, workflow processes and contribute to their improvement.
• Strong interpersonal skills – comfortable interfacing with clients and all levels of employees.
• Ability to maintain confidentiality.
• Experience in administration of Technical Library facilities.
• Experience in administration of controlled documents.
• Basic understanding of engineering terminology and some technical knowledge.
• Excellent communications skills to interface with internal and external, technical and non-technical stakeholders.
• Experience facilitating meetings and workshops e.g., requirements definition, etc.
• Strong analytical, problem-solving, administrative and organizational skills.
• Strong team player with the ability to take the initiative and be proactive when resolving customer issues.
• Excellent work ethic and attitude.

Physical Requirements:

• Ability to sit, stand, or walk for long periods of time.

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Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. 

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. 

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.

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