Information Management and Exploitation Officer

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Northwood

About the job

Job summary

Are you flexible and adaptable? Able to act on your own initiative and an excellent communicator? Do you have a strong background in information management? Are you enthusiastic about finding opportunities to streamline processes and improve business outcomes? 

Working within the friendly Strategic Command Headquarters Digital, Data & Information team, the Information Management and Exploitation Officer provides a specialist service, and delivers advice and guidance, to support the effective and secure management and exploitation of information throughout the organisation. In addition, the job holder uses Microsoft’s PowerPlatform products to support the streamlining of business processes and provide management information. 

This post is advertised at 37 hours per week.

Job description

As a crucial part of HQ of UKStratCom, the multifaceted Digital, Data and Information team leads on all aspects of digital and data, ensuring that information is delivered, managed and exploited securely, efficiently and effectively. 

The Information Management and Exploitation Officer plays a key role in ensuring that all information management, information exploitation, records management and knowledge management processes and practices within HQ UKStratCom adhere to MOD, UKStratCom and HQ policies. 

Alongside this, the job holder will work to find and develop opportunities for new ways of working, using their knowledge and experience of working with SharePoint, O365 and the PowerPlatform to drive essential improvements in our headquarters. 

Person specification

The successful candidate will 

• Be flexible, adaptable and able to work on their own initiative.
• Have excellent interpersonal skills, both written and verbal.
• Have strong organisational skills.

Essential Criteria 

• Be proficient in Microsoft Office packages especially SharePoint, Word, Excel and Outlook.
• Have an understanding of the Information lifecycle and its application in a fast-paced work environment.

Desirable Criteria 

• Have completed relevant Knowledge & Information Management (KIM) training.
• Have experience of SharePoint site management and solid understanding of File Plans.
• Have experience of PowerPlatform products or a willingness to learn.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Leadership
• Delivering at Pace
• Working Together
• Making Effective Decisions
• Managing a Quality Service
• Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

• Leadership
• Delivering at Pace
• Working Together

Technical skills

We’ll assess you against these technical skills during the selection process:

• 1E01 – Exploiting Information to Support Organisational Goals
• IA03 – Effective Information Sharing Practices
• IH05 – Effective File Plan Structures

We only ask for evidence of these technical skills on your application form:

• 1E01 – Exploiting Information to Support Organisational Goals

Benefits

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. 

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please Note: Expenses incurred for travel to interviews will not be reimbursed. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. 

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. 

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. 

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. 

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Kay Crawford
• Email : ukstratcomhq-ddi-info-gov@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

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