Information Management and Governance Coordinator

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you’re never far away from our services. Working from 133 offices in 49 countries, we make the difference to projects across the real estate, infrastructure, and natural resources sectors worldwide.

Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity, and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description

Turner & Townsend seeks an experienced Information Management and Governance Coordinator to work on a large-scale life science construction program. 

The role is to maintain and manage documentation and transmittals for a major capital project including the Engineering Document Management System (EDMS) in coordination with the Project Management Contractor (PMC). 

Responsibilities: 

• Develop audit/review process aligned to the client’s governance requirements.
• Undertake periodic audits of projects to validate the adoption of the approved project delivery processes.
• Document/record deviations and provide a summary report to the Portfolio Lead for discussion with the Project Manager and client.
• Responsible for implementing and maintaining Document Control processes assuring document control, cataloging, change control and archival requirements are met for the owner operator.
• Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the General Contractor and other sources.
• Manage interfaces with all parties involved with the General Contractors EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
• Develop and maintain the project SharePoint based system ensuring necessary documentation is managed properly.
• Manage transmittals from General Contractors EDMS, coordinate workflow responses for the team, and other associated tasks.
• Trains team members in processes and document control software as necessary.

Qualifications

• Minimum 5 years’ experience with maintaining document management systems on large projects.
• Experience with SharePoint.
• Fully versed with using an EDMS system.
• Excellent oral and written communication skills.
• Self-starter with a client centered focus.

Additional Information

• On-site presence and requirements may change depending on our client’s needs*

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

#LI-ES1

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

Read Full Description