INFORMATION MANAGEMENT ASSISTANT

Org. Setting and Reporting

The post is located within the Office of Environmental Management and Mineral Resources (OEMMR) at the Headquarters of the International Seabed Authority (ISA) located in Kingston, Jamaica. The International Seabed Authority (ISA) is an international organization established under the United Nations Convention on the Law of the Sea (UNCLOS) and the 1994 Agreement relating to the Implementation of Part XI of the United Nations Convention on the Law of the Sea. The ISA is the organization through which States Parties to UNCLOS shall, in accordance with the regime for the seabed and ocean floor and subsoil thereof beyond the limits of national jurisdiction (the Area) established in Part XI and the 1994 Agreement, organize and control activities in the Area, particularly with a view to administering the resources of the Area.

Responsibilities

Under the overall guidance of the Director, OEMMR and the direct supervision of the Database Manager and within delegated authority, the Information Management Assistant will be responsible for the following duties: 1. Support the maintenance of the internal database and file management system. 2. Supports the implementation of the Authority’s data management strategic roadmap and data policies. 3. Respond in person and/or virtually to the needs of internal and external clients experiencing issues related to the Authority’s databases. 4. Assist with the Extraction, Transformation and Loading (ETL) of data in accordance with ISA data management strategic roadmap. 5. Digitize information (hard copy documents, data contained in a variety of formats) into the ISA established format and standard established for the database. 6. Perform regular and ad hoc data quality control checks ensuring completeness, accuracy and relevance of data received. 7. Execute daily checklist of routine maintenance tasks related to data management system and its components; maintain detailed records for compliance monitoring. 8. Create metadata in accordance with ISA data management strategic roadmap to appropriately catalogue data and be able to respond to requests for information and access to relevant files in a timely manner. 9. Ensure compliance with ISA database information security protocols. 10. Perform database backup for electronic data management system in close coordination with the Office of Administrative Services (Communications and Information Technology team). 11. Perform archiving of obsolete data and ensure data storage capacity is optimized as per ISA data and records management policies. 12. Effectively deliver a wide range of data administration tasks ensuring that database systems are kept up to date and accurate. 13. Performs other duties as assigned.

Competencies

Professionalism: Knowledge of the full range of communications approaches, tools, and methodologies essential to planning and executing effective campaign strategies and programmes, e.g. campaign management, advocacy, engagement, media operations, message targeting. Ability to produce a variety of written communications products in a clear, concise style. Ability to use a web content management system; Ability to address a range of issues in the context of political developments, public attitudes, and local conditions. Ability to rapidly analyze and integrate diverse information from varied sources. Solicits input by genuinely valuing others’ ideas and expertise. Ability to handle diplomatically sensitive situations with target audiences and cultivate productive relationships. Ability to deliver oral presentations to various audiences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. Technological awareness: Keeps abreast of available technology; Understands applicability and limitations of technology; to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

At least a High School Diploma or equivalent is required. A University Degree or higher in Data Management or related field is desirable.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five (5) years of experience in data, information management, digital data entry, database administration, GIS or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher. Experience working with Microsoft SQL Server and geographic information systems (GIS) is required. Experience in providing administrative support for senior officials in the UN or comparable organization is desired. Experience working with taxonomic and geological data is desired Experience in a multinational working environment is desired. Knowledge of geo-database systems, software programming languages and web and web technology is desired. Knowledge of FME Workbench, web programing, Microsoft Excel and powerShell is desired

Languages

English and French are the working languages of the ISA. For the position advertised, fluency in English is required. Knowledge of another official language of the United Nations is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available for a duration of 364 days. If the selected candidate is a staff member from the Authority, the selection will be administered as a temporary assignment. This position is subject to local recruitment under the ISA staff rule 4.4. Applicants who are nationalities of other ISA Member States are required to be in possession of the right to work and live in Jamaica and currently based in the country or within commuting distance of the ISA offices. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. ISA reserves the right to appoint at one level lower than the level of the vacancy. ISA is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Read Full Description