Information Management Assistant

Job Purpose

The Information Management Support Assistant will support Information Governance Services deliver core activities for NWS Transformation with regards to Information Management, Information Architecture Adoption and use.

We support the development and strengthening of relationships within the business to provide timely, regulatory, and procedural advice and recommendations to the business with regards to use and adoption of systems as well as the classifying and categorising information and records.

The Job Holder will support the Information & Knowledge Manager, IT Project Manager and project team in proactively engaging the organisation to embed and support the adoption of Information Management practices and Information Architecture.

Job Description

Responsibilities

The role holder will have the following responsibilities:

• Support the Information & Knowledge Manager and project leads with:
• Completion of planner tasks
• Minute taking in daily stand ups and project calls
• Capturing and escalating risks and issues as required
• Supporting the project team in engaging with Information Asset Owners, Information Asset Managers and Subject Matter Experts to:
• Advise on correct information governance ways of working
• Advise on the capture and interrogation of information and records that either need to be retained, archived or destroyed in line with company policies and procedures.
• Capture metadata in templates and proformas to ensure records and information can be migrated to the correct target locations successfully for each business area.
• Organise historic information held by functions to ensure it can be transferred to the new electronic filing system.
• Act as an additional Point of Contact between Information Governance Services and business functions as required.
• Work with the Records Management team to ensure Records are categorised correctly.
• Attend Working Groups as required and feedback questions to the project team to escalate and answer.

Knowledge, Skills and Experience

Essential

• Information Management background and previous experience.
• Proficient in the use of M365 and Microsoft office applications.
• Good communication skills and experienced at communicating to stakeholders at all levels

Desirable

• Understanding of information architecture within M365.
• Understanding of metadata and records management principles.

Who are we?

Simply put, our job is to secure a safer future for us all. We do this by managing and disposing of the UK’s nuclear radioactive waste safely and securely for generations to come. We have a critical role in the biggest multi-decade clean-up project in Europe. As part of the Nuclear Decommissioning Authority (NDA) group, we provide permanent answers for nuclear waste.

Nuclear Waste Services builds on the work delivered at the Low-Level Waste Repository (LLWR) site and the Geological Disposal Facility (GDF) programme, maintaining these key activities whilst also adding further essential services for customers in the nuclear energy, defence, industrial, medical, and research sectors. Maintaining and developing this knowledge and experience is key to securing and developing our unique nuclear waste capabilities for the UK and the rest of the world

If you join Nuclear Waste Services, you’ll be part of a team that brings together some of the most brilliant minds from around the UK, working across many specialisms – scientific, engineering, safety, operations, commercial, community engagement, and regulatory – to name a few.

We want Nuclear Waste Services to be a great place to work where people are respected, included and can perform at their best. We do this by living our Nuclear Waste Services values;

We are action orientated – We deliver for our customers, partners, and people safely & securely.

We are collaborative and inclusive – We have greater success when we work together.

We are ambitious – We are problem solvers who embrace and act upon new challenges.

We act with integrity – We are trusted to build a safe, secure and sustainable future

What’s in it for you?

• On appointment to NWS you will receive 25.5 days annual leave, plus bank holidays and you can accrue up to 13 extra days leave
• Rewarding performance (annual bonus scheme)
• We offer a generous pension scheme through CNNP
• learning and development support
• payment of relevant annual professional subscriptions
• Employee Assistance Programme
• Financial advice assistance
• Flexible working
• Extended family-friendly policies
• Cycle to work scheme
• We welcome flexible and agile working practices
• Flexible working requests can be submitted from day 1 of employment

Equal Opportunities

We value the unique differences that each of our colleagues bring to work every day and are committed to creating an environment where everyone feels respected, included and able to perform at their best. At Nuclear Waste Service we are committed to creating a workplace that is diverse and inclusive. We value the diversity of our people and actively seek to have a workforce that represents the rich diversity of the communities we support. Currently we are underrepresented in some areas, and would particularly welcome applicants from Women, Black, Asian and Ethnic Minorities, LGBTQ+ and candidates who have a disability.

In promoting equal opportunities, Nuclear Waste Service welcomes applications from all sections of the community. We select people according to their abilities and our needs. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet all of the essential criteria for the vacancy. 

Please note: Nuclear Waste Services reserves the right to close the vacancy early. 

If you have any queries or would like to discuss this role, please email nws.recruitment@nuclearwasteservices.uk

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