Information Management Assistant – Information Tech Solutions and Design

Position Type:

Oth Classified Support Person/Information Management Asst

Date Posted:

8/27/2024

Location:

Instructional Support Center

Date Available:

09/09/2024

Job Code: Information Management Asst – 030244 Standard Hours: 40 Department: Info Tech Solutions & Design – 282652 Empl Class: NA Minimum Salary: $37,646.00/Annually

Maximum Salary: $62,410.00/Annually

Scheduled Days: 245

Target Openings: 1

License and Certification Qualifications: None required.

Education Qualifications: High school diploma or equivalent required. Bachelor’s degree in related field preferred.

Experience Qualifications: Three years in an office/clerical environment required. Experience in information management preferred.

Skills Qualifications: Ability to communicate with others in an effective and tactful manner; ability to exercise independent judgment, troubleshoot, and solve problems; ability to follow oral and written instructions quickly and accurately; ability to work well with school personnel; ability to detect and correct errors in standard English language usage; proficient in keyboard and typing skills; proficient with the Microsoft Office Suite; willingness to learn new software applications; strong editing, formatting, graphics, and proofreading skills; ability to work as part of a team; flexibility and adaptability to change; and ability to represent Gwinnett County Public Schools in a positive and professional manner.

Primary Responsibilities: Assist in the organization and coordination of all aspects of the IT Solutions and Design Department through providing support to the Director of IT Solutions and Design.

1. Perform general secretarial and clerical duties in the IT Solutions and Design Department.

a. Assist with accurate financial/accounting records for the budget as assigned.

b. Assist with work orders and/or purchase orders as assigned.

c. Transcribe various reports, forms, memos, and letters from manuscripts as assigned.

d. File various correspondence, reports, forms, and publications in an accurate and orderly fashion.

e. Assist in compiling and preparing data for budget, staff meetings, and conferences.

f. Maintain adequate supplies in the department’s supply cabinets.

g. Schedule, cancel, and reschedule meetings, conferences, and appointments as directed.

h. Reserve building or online conference rooms as directed.

2. Communicate in a businesslike, courteous, and efficient manner.

a. Cooperate with and maintain a positive relationship with other employees of the offices to which assigned.

b. Cooperate with and maintain a positive relationship with all other school system employees.

c. Provide exemplary customer service to all contacts.

3. Maintain familiarity and a general working knowledge of the functions and responsibilities of the offices of IT Solutions and Design.

a. Act as the liaison between all offices of IT Solutions and Design.

b. Direct personnel seeking assistance from IT Solutions and Design to the appropriate party.

c. Assist in maintaining maintenance agreements, warranty expirations, and inventory listings of equipment as assigned.

d. Assist in maintaining budget account balances as assigned.

e. Assist with the receiving and logging of hardware and software.

f. Establish and maintain a general knowledge of district policies and procedures with an emphasis on those pertaining to IT Solutions and Design.

g. Establish and maintain vendor contacts for timely information on equipment pricing and availability.

h. Attend staff meetings and takes detailed notes.

i. Assist with the receiving of leave data for employees of IT Solutions and Design.

j. Assist in meeting preparations.

4. Perform other duties as assigned.

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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