Information Management Associate – Data Manager, GS-6, FTA, DS-Kyiv, UNOCHA

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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 

Background 

UNOCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. UNOCHA also ensures there is a framework within which each actor can contribute to the overall response effort. 

Under the direct supervision of the Associate Information Management Officer, the Information Management Associate – Data Manager (IMA) will be working as part of the Information Management Unit and closely collaborating with the colleagues from the Coordination Unit and Communications and Reporting Unit as well as with other Units and the field offices. The IMA will be an integral part a team of the Information Management Officers, Graphic Designers, and Geographic Information System (GIS) Associates. 

The IMA will contribute to data harmonization and comparability, data collection and the management of data flow, data analysis, processing and visualization, database design, development and maintenance and improvement of reporting outputs. The IMA will ensure that the quality of data produced by the Information Management Unit corresponds to the highest standards and is managed in a responsible manner in accordance with organizational policy and guidelines.

Duties and Responsibilities

Summary of key functions:

• Provision of technical support in developing and maintaining efficient and accurate information management systems;
• Provision of support in communication and information exchange with other OCHA Units and relevant stakeholders to strengthen data flow and the quality of received data.

Provision of technical support in developing and maintaining efficient and accurate information management systems through:

• Maintaining existing information management databases and systems with the collected data enabling the production of respective reports and information products;
• In close collaboration with the IM staff and under the guidance of the supervisor, assisting in the development of databases while identifying system and product requirements;
• Supporting and maintaining proper workflows for the data collection, management, analysis, dissemination to relevant stakeholders in accordance with policy and practice for data responsibility;
• Entering information and data into relevant databases, such as registries, contact databases, and other data inventories;
• Under instruction and guidance from the supervisor, setting up and maintaining business intelligence and data visualization tools, including Power BI products, to support analysis and information exchange to support OCHA’s core functions and various deliverables of the Humanitarian Programme Cycle (HPC);
• Carrying out pre-defined routine evaluations and analyses of Ukraine datasets using meaningful statistical techniques;
• Developing ad hoc analysis and products on demand for OCHA and the HPC. Provision of support in communication and information exchange with other OCHA Units and relevant stakeholders to strengthen data flow and the quality of received data through:
• Supporting a network of professional information management specialists from all partner bodies/agencies through established working groups and other forums to facilitate data sharing, exchange, standardization, and analysis;
• Supporting the training and guidance of partners on IM tools and services;
• Helping to facilitate and coordinate relevant working groups, including briefings, preparation of meeting records, tracking of attendance, etc.

Perform other duties as required by the Unit.

The key results have an impact on the efficiency of the Information Management Unit and OCHA Office in Ukraine. The efficient and effective development of information products strengthens the capacity of OCHA to advocate for- and deliver a more effective humanitarian response.

Competencies

Professionalism: Possesses strong technical and analytical skills in the area of information management; demonstrates problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; shows ability to conduct data collection using various methods; has conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases; Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities 

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation: Demonstrates a client-oriented approach, high sense of responsibility, courtesy, and tact; consistently approaches work with energy and a positive, constructive attitude

Demonstrates commitment to the UN’s mission, vision and values

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Job/Technical Knowledge: Comprehensive knowledge of information technology and its application in work assignments; deep knowledge of need assessment, information management, and capacity development related to information management; keeps abreast of new developments in area of the professional discipline of information management and systems

Knowledge Management and Learning: Shares knowledge and experience; actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills 

Leadership and Self-Management: Focuses on result for the client and responds positively to feedback; consistently approaches work with energy and a positive, constructive attitude; remains calm, in control and good humored even under pressure; demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education: 

• High school diploma or equivalent is required. University degree in Information Management/information systems, Computer Science or any other related to the post description field is desired, but not a requirement.
• Experience:
• 6 years (with secondary education) or 3 years (with Bachelor degree) of progressively responsible experience in information management (database development, information systems, data analysis and visualization, and reporting) or relevant field are required.
• Advanced technical skills in Microsoft Excel, Power BI, SQL, ArcGIS, and similar programs are highly desired.
• Familiarity with the UN system (especially Information Management area) would be desirable.
• Previous experience with the UN or a multilateral or international organization will be an asset.

Language Requirements:

• Fluency in English and Ukrainian is required. Knowledge of Russian is desirable.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. 

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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