INFORMATION MANAGEMENT OFFICER

Org. Setting and Reporting

This position is located in Needs and Response Analysis Section (NARAS), Assessment, Planning & Monitoring Branch, Office for the Coordination of Humanitarian Affairs (OCHA) in Geneva, Switzerland. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. This temporary job opening is being advertised for the position of Information Management Officer in Needs and Response Analysis Section (NARAS), Assessment, Planning & Monitoring Branch, OCHA, in Geneva, Switzerland. The Information Management Officer reports to the Chief of the Needs and Response Analysis Section (NARAS).

Responsibilities

Within delegated authority, the Information Management Officer will be responsible for the following duties: Data processing and data management • Provides technical support to set up and to analyze results from online surveys (e.g. Kobo Toolbox, Open Data Kit, Monkey survey etc.), including for multi-partner reviews, competency surveys etc., linked to humanitarian needs analysis and planning, and to the Humanitarian Programme Cycle (HPC). • Provides technical advice and develop methodologies, as appropriate, to estimate population figures and the number of People in Need (PiN), and other automated analyses, including those associated with the Joint Intersectoral Analysis Framework (JIAF). • Participates in the development, implementation and management of sectoral and intersectoral indicators, together with accompanying data, included as part of Common Humanitarian Datasets and the Indicators Registry. • On request, leads the collation and merging of baseline and in-crisis datasets. Compiles and performs data analysis, particularly on demographic, affected population, multisector needs and vulnerability data, in different formats (including Geographic Information System- GIS). Geographic Information System (GIS), Mapping and Infographics As needed for humanitarian needs analysis and planning, including for the HPC, • Develops and maintains spatial baseline and operational datasets in accordance with relevant standards and guidance. • Produces and updates high-quality map products and online services. • Maintains a repository of spatial data and ensure that the data are documented and accessible to all humanitarian partners through local and/or online services. • Provides GIS support to the office and field requests; lead the development of appropriate maps and infographic products to support humanitarian decision-making and reflect humanitarian situations, needs, and responses. Knowledge management and Websites • Researches, analyses and evaluates new applications of information technology to enable knowledge management. Makes recommendations for and support their deployment. • Participates in knowledge management projects, contributing to feasibility studies, systems analysis, design, development and implementation, as well as the evaluation and testing of application improvements and new systems. Liaise and ensure interoperability with other web platforms as appropriate. Provides user support. • Sets up, populate and keep up to date the knowledge management platform related to the humanitarian needs analysis, planning and monitoring, including as part of the HPC. • Maintains the relevant sections of HPC websites in accordance with the OCHA standard templates. Capacity strengthening • Designs, organizes and facilitates training and workshop activities for OCHA and inter- agency staff on the operationalization of coordinated joint assessment and analysis policies, tools and guidance, including Coordinated Assessment and Information Management (CAIM) training, Advanced Training for Analysis in Humanitarian Settings (ATAHS), IMPACT training, HPC workshops, HPC-related government led workshops etc. • Advises and provides remote and direct field mission technical support to OCHA Country Offices on joint needs assessment and analysis processes, including for the annual Humanitarian Needs Overviews (HNOs) and other exercises (e.g. Flash Appeals, UNDAC Assessment & Analysis Cell). • Participates and represents the Section in the global Information Management Working Group (IMWG) meetings. Advise and support global level discussions such as guidance on Humanitarian Population figures, internal displacement data and collection of population statistics. • Performs other related duties, as required.

Competencies

• Professionalism: Knowledge of information and knowledge management. Ability to conduct research and provide recommendations on information management trends. Knowledge and understanding of theories, concepts and approaches relevant to the management of information in complex emergencies, disaster preparedness, disaster response and early recovery; Ability to identify issues, analyze humanitarian trends and participate in the resolution of issues/problems; Knowledge of the Humanitarian Programme Cycle, humanitarian operations and coordination structures, particularly Humanitarian Country Teams, Inter-Cluster Coordination Groups and clusters. Knowledge of collection, processing and management of quantitative and qualitative data. Ability to conduct data collection using various methods; Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases; Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in information management, information systems, geographic information systems, computer science, data science, social science or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

• A minimum of five (5) years of progressively responsible experience in information management, information systems, web management, data management, geographic information systems and mapping, data visualization, data analysis or other related area is required. • Experience of mapping applications such as ArcGIS is required. • Experience of graphic software, e.g. adobe illustrator, Photoshop etc. is required. • Direct experience with implementing or supporting data cleaning, collection and analysis in the Humanitarian Programme Cycle is required. • Experience of working with and managing relationships with multiple stakeholders in humanitarian field operations is required. • Experience adapting and designing customized analytical outputs for decision-makers is desirable. • Experience in designing and implementing methodologies for measurement in contexts with constraints is desirable. • A minimum of two years in the last five years of international field experience in information management (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) within the UN system or comparable international organization is desirable.

Languages

French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.

Assessment

The evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This position is funded until 30 June 2025 and may be subject to extension. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment”. A current staff member who holds a fixed-term, permanent, or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “…stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed one year, effective 1 January 2013…”. Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified. Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed term, continuing or permanent appointment, a former staff member will be ineligible for re-employment based on a temporary appointment for 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for three months following the separation. This equally applies, mutatis mutandis, concerning a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed in a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed in positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions. Staff members of the United Nations Common System organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Applying or selection for the current temporary job opening does not delay or increase the mandatory age of separation. The United Nations is Secretariat and is committed to achieving a 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for these positions. An impeccable record of integrity and professional ethical standards is essential. The expression “Internal candidates” shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15. Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence, and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offenses and/or violations of international human rights law and international humanitarian law. For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1. The Staff Regulations, Staff Rules, and administrative issuances governing staff appointments can be viewed at: https://hr.un.org/handbook. Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on the “Manuals” hyperlink on the upper right side of the Inspira account-holder homepage. Applications are pre-screened by the system according to the published requirements of the job opening based on the information provided in the application. Concerning the requirements of the job opening, applicants must provide complete and accurate information on their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted based on the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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