Information Management Officer

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Wyton, Huntingdon, PE28 2EA

About the job

Job summary

As an important part of the Ministry of Defence, Defence Intelligence (DI) provides intelligence analysis, specialist outputs and advice that supports decision making across government. At the heart of DI is the National Centre for Geospatial Intelligence (NCGI).

NCGI – Analysis (NCGI-A) is a joint service and civilian organisation its role is to provide specialist Geospatial Intelligence, including imagery intelligence and geospatial analysis, to senior policy makers, military commanders, and deployed forces, providing a unique insight into global events not found anywhere else in Government.

We are looking for a motivated, forward thinking and capable individual to help lead in the fast paced environment of information assurance. This is a one-of-a-kind environment, where the decisions undertaken each day will have a measurable impact on the work done to support the UK’s intelligence effort.

This position is advertised at 37 hours per week

Job description

As the NCGI-A Information Manager (IM) Officer you will provide a focus for information strategy, plans, policy & risk processes; whilst ensuring the coherent acquisition, protection, exploitation & dissemination of information as directed by MoD, Strategic Command, DI and NCGI.

Promote collaborative working & the benefits it provides to the organisation.

Assist the business in identifying its key information assets & the risks against them, ensuring mitigations are also identified & business continuity has been addressed.

Ensure legal obligations for record maintenance are met through the effective management of information throughout its lifecycle.

As the NCGI-A Data Protection Advisor (DPA) you will support the management of NCGI-A personal data assets through MoD and local NCGI Data Protection Impact Assessment (DPIA) processes.

Other duties will include but are not limited to:

• As the IM Officer for NCGI A, support the Senior Information Officer with their responsibilities.
• Provide assistance and support to ensure information is managed throughout its lifecycle in compliance national and local policy, maintaining the NCGI-A IM Plan in line with the NCGI IM Plan.
• Commission regular 100% checks (quarterly or biannually) and 10% checks (frequency determined by compliance performance) from NCGI-A Information Asset Custodians (IACs) and Records Managers to ensure Information Asset Registers and What to Keep Schedules are accurate.
• Provide advice on information risk and when to raise to the NCGI-A risk register and the board risk register. Support and guide with appropriate mitigation strategies.
• Regularly check and coordinate NCGI-A’s IACs workforce across the business ensuring the Head of Information Management is aware of staffing shortfalls. Requesting and retaining signed IAC, Terms of References and hard copies of relevant training certificates until IAC replaced. Informing relevant staff of IAC personnel changes.
• Deliver improvements in IM/Information exploitation to meet business objectives that are in line with strategy and policy guidance.
• Assist NCGI-A’s Knowledge Management processes, Implement changes to ways of working to incorporate embedded knowledge capture.
• Undertaking appropriate training and development opportunities to ensure maximum ability to cope with the challenges of the role.
• As the NCGI-A DPA, you will drive the Data Protection process, ensuring that NCGI-A personal assets are identified and protected. You will ensure that DPIAs are managed in accordance with policy and are processed effectively and efficiently. Ensure that your knowledge and understanding of the legal basis for holding personal assets as well as the MOD and NCGI processes.

In Defence Intelligence (DI) our people solve problems, create understanding and give perspective to the diverse and complex Defence threats and challenges in a rapidly changing world. Together our civilians and military personnel inform decision making in Defence, manage complex finance programmes and develop new technology. 

In DI we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work. We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunities employer we hire, train and promote people based on merit and inspire to create an inclusive workplace free of discrimination. We also offer flexible working arrangements such as flexi-time, job share and compressed hours. 

All jobs advertised in DI are subject to fair and open competition.

Person specification

The ideal individual will have excellent communication skills, both verbal and written as well as strong organisational skills. Excellent IT skills, including word-processing, PowerPoint, SharePoint, and spreadsheets. They will be able to communicate complex ideas in an easy-to-understand fashion.

Have an understanding of Information Management including Information Lifecycle.

An understanding of record management including control and storage of process documentation and media.

Awareness of the of the principles of Data Protection is desirable but training can be provided. 

Behaviours

We’ll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Leadership
• Seeing the Big Picture
• Working Together

Technical skills

We’ll assess you against these technical skills during the selection process:

• SFIA – Information management IRMG – Level 4

Benefits

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We offer a range of excellent benefits including but not limited to the following: 

• All successful candidates will be eligible to join the Civil Service Pension Scheme with an average employer contribution of 28%.
• Leave entitlement – 25-day annual leave allowance per year increasing by 1 day per year (maximum 30 days per year). In addition, 8 statutory Bank Holidays and 1 privilege day per year. 
• Complementing our generous annual leave allowance, we also have a flexible working scheme. 
• Additional working pattern options – we have a strong culture of flexible working and encourage all employees to have a healthy work/life balance. We offer a wide range of potential working patterns, including part time, job share and compressed hours. These need to be balanced with business needs so they will vary from job to job. If you would like to know more, please speak to the Recruiting Line Manager. 
• Professional Development – We are committed to your continued professional and personal development with learning as one of our core values. 
• Health and Wellbeing – for a small fee we offer the staff the use of the exceptional site gymnasium facilities. • We also offer an excellent range of family-friendly benefits, for example, enhanced maternity, paternity and adoption leave. 
• Special Paid Leave to volunteer up to 6 days a year 
• RAF Wyton has free car parking; and other facilities such as a Sports & Social Club and on site shops.

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please Note: Expenses incurred for travel to interviews will not be reimbursed. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. 

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. 

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. 

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. 

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : NCGI Recruitment Team
• Email : [email protected]

Recruitment team

• Email : [email protected]

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].

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