Providing support to project teams in generating and updating documents, utilizing agreed templates and processes
Managing review and document release processes to client databases
Supporting project teams in maintaining project generated and system related records and organising & facilitating consolidation of records and archiving for future reference
Ensuring appropriate document review and approval signatures are obtained by document owners, maintaining the audit trail
Supporting projects’ handover process by managing the delivery of the technical O&M manual or Health & Safety File
Working with project teams to ensure subcontractors and resale suppliers information relevant to projects are provided (to and from) in a timely manner and ensure records are maintained to provide an effective audit trail
Liaising with project teams, Vanderlande internal as well as suppliers and subcontractors, to understand scope and phasing of information management requirements
Actively contributing to continuously improving information management tools and processes
Providing first line support to Project Execution team members in the use of information management tooling
Ensuring that project documentation is fit for purpose and conforms to all contractual, legal and statutory regulations, such as CE and CDM
Liaising with the client’s documentation / information management team to ensure smooth records handover
Role Qualification and Skills
Previous experience in information management / document control related activities
Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Documentum, Aconex, M-Files or Autodesk Construction Cloud
A bachelor’s degree (or working towards) in Business, Administration, Engineering or a related field is desirable
Able to accurately & clearly process information provided and maintain high standard
Organised and methodical approach with good attention to detail
Team player, strong interpersonal and stakeholder management skills, excellent communication skills
Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail