JOB DESCRIPTION

Open to internal candidates and previous IOM employees

Prepare paperwork for payment of staff salaries. Ensure that all the required support documentation is in place.
Prepare monthly bank reconciliations with Finances Unit.
Periodically reconcile payment of Casual workers with the Program Manager and submit to Finance for Vendor clearing.
Periodically do a CCCM Stock-check at IOM Warehouse to ensure the all the Materials Goods, and Assets are up to date as well as in the Database.
Ensure all Liquidation for all the requested expenses related to CCCM Program.
Liaise with Procurement Unit, to ensure all the Purchased Materials and Goods are delivered in a timely manner.
Prepare and follow ups of Issued Request for Payment Requests, Purchase Requests, Cash Advances, TRs and DSAs for staff as well as non-IOM staff to ensure the payment and service delivery is made in timely manner.
Support the Programme Manager in periodically monitoring donor budgets.
Participate in field work when called upon to do so in tasks such as assessments, payments to vendors and and following on contractors among others.
Actively participate in handling administrative tasks related to workshops and training.
Perform any other duties assigned.

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Education

High School diploma with three years of relevant professional experience, or
Bachelor’s degree in Business administration, Social Science or Behavioural Sciences degree or equivalent with one year of relevant professional experience
Relevant administrative or humanitarian trainings advantageous
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Demonstrable knowledge of, and experience in project administration.
A minimum 3 years experience in humanitarian work or the development sectors.
Previous experience in experience in camp management related work advantageous.
Ability to establish priorities and undertake assigned tasks with minimum supervision.
Good drafting ability and communication skills, both oral and written to produce reports in English and Portuguese.
Able to work independently, under pressure and undertake frequent project related travels.
Skills

Ability to establish priorities and undertake assigned tasks with minimum supervision
Proven ability to handle procurement, logistics, finance and other administrative documentation.
Good drafting ability and communication skills, both oral and written to produce reports in English and Portuguese.
Able to work independently, under pressure and undertake frequent project related travels.
Good computer literacy.
Languages

REQUIRED

Fluency in English and Portuguese both oral and written is a must.

DESIRABLE

Knowledge of local languages is an advantage.

IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements