Key Responsibilities

1. Assist the programme managers to coordinate the administrative process for the review, endorsement and tracking of project proposals and reports developed by the mission.

2. Provide support on tracking and compalling information on calls for proposals and assist programme managers in organizing and maintaining records of potential project development opportunities. level.
3. Under the guidance of the RPDO provide administrative support tothe development of projects that are regional/multi-country level by compiling documentation, organizing meetings, tracking progress and sharing information with relevant parties.

4. Act as the administrative focal pointfor the IOM PRIMA portalsystem and regularly upload information and support follow-up action.

5. Support the drafting of internal reports, presentations, talking points, speeches, statements and briefings as relevant.

6. Under guidance of the RPDO, provide administrative and coordination support to ongoing knowledge management processes at mission.

7. Maintainup-to-date mapping of donor contacts, trends and opportunities based on RMD information.

9. Participate in workshops and meetings related to the technical area of expertise, as required by the RPDO.
10. Perform any other duties as may be assigned.

Required Qualifications

Education

• School diploma with five years of relevant experience; or

• Bachelor’s degree in Political or Social Sciences, Business Administration, Migration Studies, International Relations, Law, or related field with three years of relevant professional experience; or,

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in the field of migration issues, including operational and field experience, with project management, project development and other relevant technical experience;

• Demonstrated expertise in the technical area particularly project development;

• Experience in liaising with governmental authorities, other national/international institutions, private sector and NGOs; and,

• Work experience in project development in the Region is an asset.

Skills

• Strong writing and analytical skills, including the development of projects;

• Takes responsibility for action and manages constructive criticisms;

• Promotes continuous learning for self and others;

• Listens and communicates clearly, adapting delivery to the audience;

• Plans work, anticipates risks, and sets goals within area of responsibility;

• Displays strong understanding of technical area;

• Knowledge of project cycle management and results-based reporting approaches;

• Contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation; and,

• Displays awareness of relevant technological solutions.

Languages

• For this position, fluency in English is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies