Job Identification (Reference Number): 13155
Position Title: Supply Chain Officer (P)
Duty Station City: Nouakchott
Duty Station Country: Mauritania
Grade: P-1
Contract Type: Special Short Term Graded (Up to 9 months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: 6 months
Closing date: 10 March 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM workplace culture jobs-near-me.org International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People’s Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Context

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Resources Management Officer (RMO) in Mauritania, and in close collaboration with the Regional Office (RO) and in coordination with the Procurement and Supply Division (PSD), the Supply Chain Officer will be responsible and accountable for completing straightforward and defined supply chain activities and transactions in accordance with instructions, regulations and rules which govern IOM management of resources related to procurement, and guided by Supply Chain Management (SCM) objectives to support the delivery of quality goods/services to the beneficiaries at optimal price and in a timely manner.

1. Under close supervision and guidance, draft assigned technical inputs to support strategic planning for supply chain related activities of the Country Office (CO) in close collaboration with relevant units at HQ.

2. Study sources of supply, request quotations from selected sources, examine submitted cost estimates to ensure reasonableness of prices and adequacy of presentations. Make recommendations on the method to be used in the selection of the contractor and firms to be invited to submit bids and proposals.

3. Determine availability of funds, perform financial calculations or currency conversions and take necessary action to resolve funding problems. Ensure receipts are received when payment is conducted in cash. Ensure follow up action on contract award and PO status.

4. Record and track the procurement and logistical needs of the CO. Perform initial cost/price analysis as well as pre-award surveys. Prepare background information on procurement consolidation to ensure adequacy and completeness prior to initiation of contractual conditions.

5. Track and update supply chain management activities in the relevant database or information management system, including the pool of qualified vendors, and extract statistical information and other data, as required.

6. Review purchase requests for adequacy of information including specifications, quantities, methods of delivery and delivery time, and communicate with requisitioning staff to clarify information as necessary. Keep the supervisor informed of any issues that need attention.

7. Provide specific technical information and guidance on the preparation and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Check that the bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations, and bring issues to the immediate attention of the supervisor.

8. In close coordination with the RMO, provide specific inputs and information to assist with the timely submission of asset, procurement and other reports within the CO, Regional Office, and relevant HQ departments, as appropriate.

9. Apply established internal control mechanisms for Supply Chain Management processes as well as country specific administrative procedures and the Organization’s rules and regulations.

10. Contribute to the provision of inductions to newly recruited support staff and assist with the training on IOM ERP for the supply-chain component.

11. Perform such other duties as may be assigned.

Education

• Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution; or,
• University degree in the above fields with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in procurement and contract management, asset management, vendor management, administrative, and/or internal control procedures;
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
• Experience in the implementation of administrative control procedures.

Skills

• Knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics;
• Strong analytical, planning and people management skills;
• Ability to prepare clear and concise reports;
• An excellent degree of computer literacy in particular experience in computerized accounting systems including ORACLE application is required;
• Excellent communication skills; and,
• Ability to supervise staff and coordinate activities, to lead and coach individuals, and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages

For this position, fluency in English and French is required (oral and written).

Working knowledge of another official UN language (Arabic, Chinese, Russian and Spanish) is an advantage.

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements